Oral Presentations Information

Each oral presentation is allocated 10 minutes, including 2 minutes of discussion time. Presenters are kindly requested to observe the time allotted to their presentations, to ensure the smooth running of the conference programme.

During the conference, you will be asked to turn on your microphone and camera and share your screen when it is your turn to present. When preparing your presentation, you should keep in mind that attendees will be watching from a variety of devices and screen sizes, therefore you are advised to opt for a larger font size and clearer picture than you would use to present on site. You are encouraged to place the official conference logo at the bottom right of each slide.

There will be a rehearsal event in August where you will be able to test your presentation and familiarize yourself with the virtual platform.

If you are unable to present live at the conference, you also have the option to record your presentation, upload it to a file sharing service (such as Wetransfer) and send it to abstracts@eurosun2020.org. Should you decide to do that, we will play the presentation for you when it is time. Please make sure to make a video of 720p quality, and no longer than 10 minutes. You can also choose to send a recorded presentation even if you intend to present it live, as a backup option in case you have internet/computer problems on the day. If we do not receive a recorded presentation from you until August 16, we will assume that you intend to present live at the conference.

Below are some useful tips you may want to pay attention to when presenting in front of a camera:

• Use a soft light source from the front. Cameras capture better-looking video when there is a good light source. Try to avoid locations with low light or too much backlighting.
• Mind your webcam placement. Some camera angles can exaggerate your facial features and distort your appearance. Make sure that the camera lens sits at or above eye level, no higher than your hairline.
  
• Prefer a laptop computer if possible, otherwise the fan noise may distort your audio.
• Use a USB microphone. Even a low cost microphone offers better audio quality than a laptop's built-in mic.
• When broadcasting live, avoid using wireless internet and ask everyone who shares the connection to not use the bandwidth at the time of your presentation.
• Mind your surroundings and inform people not to enter the recording room.

Each poster presenter must prepare a PDF file of their poster. Attendees may access the PDFs at any time during the conference. Please send your PDF at abstracts@eurosun2020.org until August 16.

E-Poster Specifications:

• All e-posters should be prepared in English
  
• Layout: Landscape
  
• Format: 16:9
  
• Minimum Font Size: 12pt
  
• Maximum file size: 8MB
  
• Media: Images/photos, graphs and tables can be included in the e-poster
  
• Multimedia: Videos can only be included as external links in the e-poster
  

As a presenter, during the Poster Session you will be allocated in your own virtual room, where you can accept visitors at will. You need to prepare a short three-slide presentation that lasts 4 minutes. You can present your presentation to as many as 50 attendees at a time, by turning on your camera and microphone and sharing your screen. Attendees who view your presentation may discuss with you via microphone or by chat.

You may use multimedia and hyperlinks in your Powerpoint presentation, but we advice to only use if necessary or to keep to a minimum. This is to avoid any technical issues arising in the live presentation of your documents to a global online audience. Animations or links may "freeze" and stall the presentation as they are dependant on internet connection. Please also note that you as the author are responsible for any external links or multimedia included in your documents.