For Registration

 

Registration fees are determined by the following time limits:

 

Early bird registration: From 6 February 2026 until 30 September 2026, 23:59 WEST

Regular registration: From 1 October 2026 until 29 January 2027, 23:59 WEST

Late and Onsite registration: until 7 February 2027

 

• All registration fees are quoted in Euro (€) and taxes are included.

• Payment in any other currency will not be accepted.

• Any modification on the VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of up to € 250.

• Registration will only be confirmed upon receipt of payment in full, as well as proof of status (if and where is required). If the registration form and/or the full payment have not been received before the deadline indicated above, the registration will be cancelled OR the next category of registration fee will automatically be charged.

• You will receive a confirmation email once your registration is completed. Please note that your registration will only be considered valid when the outstanding balance is zero. You are advised to have this confirmation in your easily accessible records, should there be a need to present it at the registration desk at the Congress venue.

 

Payment Details

• You may pay your registration fee by debit/credit card (AMEX is not accepted). Google Pay and Apple Pay are also accepted.

• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be presented during the registration process. VAT number will not be required if not applicable.

 

Cancellation & Substitution Policy

For any cancellation or substitution of your registration, the Professional Congress Organiser (CONVIN S.A) must be notified in writing by e-mail at registrations@ewcps2027.gr

Registration cancellations or substitutions are subject to the following conditions:

 

Registration Cancellation

• EWCPS offers the possibility to cancel any registration within 10 days from its payment without any cancellation fees.

• Until 10 November 2026 (23:59 WEST): registration fee will be refunded and an administrative fee of € 50 will be deducted from the amount.

• From 11 November 2026 onwards: No refund granted.

 

Substitutions/ Name changes

• Until 28 August 2026: At no extra cost.

• From 29 August until 10 November 2026: With an administrative fee of € 100.

• From 11 November 2026 onwards: no name changes will be accepted.

• Non-shows at the congress will be charged a full fee.

• All refunds will be processed within two (2) months following the conclusion of the Congress. Any related bank charges will be borne by the Participant.

 

Other terms

• Non-shows registrations will not be refunded.

• A replacement fee of € 50 will be charged for lost badges during the Congress.

 

 

 

For Hospitality Services

 

CONVIN is the official "EWCPS 2027" partner for hospitality services (i.e hotel accommodation) and is the only agency offering hospitality services in the city of Athens on behalf of the "EWCPS 2027".

 

As the official housing agency, CONVIN provides professional customer service & support for all your hospitality needs.

We can secure your room in a wide range of hotels in the area of the Congress venue, Megaron the Athens Concert Hall. Early booking is highly recommended.

 

Individual Reservations: Participants can book their hotel room/ other services online at the official Congress Registration Form

 

Group Reservations: For group bookings (5 rooms or more) please contact the EWCPS 2027 hospitality services team by e-mail at registrations@ewcps2027.gr

 

Group reservations are not accepted online as different terms and conditions apply.

 

Hotel Reservation Terms

 

• Room rates are quoted in Euro, per room, per night, including Breakfast and VAT.
• Athens City Climate tax ranges from £10 to £ 15 per room per night, depending on the hotel. These amounts should be paid directly at the hotel by the guests.
  Check-in time is 15:00 and check-out time is 11:00 unless noted otherwise on the registration form.
• Rooms are available from February 7th to February 12th, 2027. Any query for extension of dates will be handled upon request and will be subject to the hotel's availability.
• A minimum stay of four (4) nights is required for accommodation.
• The official accommodation partner for the ΕWCPS 2027 is CONVIN. Any queries regarding the accommodation should be addressed only to CONVIN.
• Please note that hotels will not accept any changes, cancellations, or payments directly except the climate tax direct settlement mentioned above.
  No reservation will be handled without pre-payment. In case taxes and/or VAT change, the Professional Congress Organiser reserves the right to change the rates accordingly.
  You are kindly requested to advise the Professional Congress Organiser for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room etc) at registrations@ewcps2027.gr Any pre- and post-congress date bookings must be fully paid after the confirmation of the availability, within the specific deadline date given through correspondence by CONVIN.
• Your accommodation booking will be secured and valid only upon receipt of the full payment to CONVIN (Professional Congress Organiser & Official Housing Agency), In case of payment through Bank Transfer, please forward the bank slip for cross-reference purposes to our Hospitality Department at registrations@ewcps2027.gr
• Upon receipt of the respective amount, your accommodation booking will be confirmed by e-mail. In case no payment is received within 7 working days from submission of this form, the Professional Congess Organiser will have the right to cancel the reservation.
  CONVIN cannot be held liable for any damage or loss of any hotel property during the stay of the guests/ Participants. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel rooms, or any public areas within the hotels’ premises.

 

Cancellation & Alteration Policy

 

Any cancellation of your hotel booking is acceptable only in writing by e-mail to registrations@ewcps2027.gr The below mentioned cancellation terms apply only on the Congress dates (February 7th to February 12th). Pre or post-Congress confirmed extra dates, will be granted with full cancellation charges.

 

For written cancellations received until 1 October 2026, no cancellation fees will apply. For written cancellations received between 2 October and 19 November 2026, a cancellation fee equal to 50% of the total cancelled service will apply. From 20 November 2026 onwards: no refund granted for any cancellation received. In case of change of the arrival date, or check-in time, please inform the Professional Congress Organizer in advance, so that your reservation will not be considered as non-show. Full cancellation fees apply for non-shows.

 

 

Alterations / Name changes

 

• Name changes to the room bookings should be communicated simultaneously in writing by e-mail to registrations@ewcps2027.gr otherwise the initial reservation will be automatically considered as cancelled.
  In case of name change until 20 January, 2027, an administration charge of 30€ applies (per room).
  After 21 January 2027, no name changes will be accepted.
• Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned. *All refunds will be processed within two (2) months after the closing of the Congress and bank charges associated with this will be the responsibility of the Participant.

 

Miscellaneous

 

By registering, you accept as well to respect on site the following instructions:

• Megaron The Athens Concert Hall is the EWCPS 2027 venue. Please visit the relevant section for the related venue policy https://www.megaron.gr/en/privacy-policy-and-terms-of-use
• Hazardous substances are not allowed in the venue premises.
• Safety and security measures need to be respected.

Liability and Insurance

 

No right to further claims or waiving of fees will arise should the Organisers be obliged to alter the schedule of Congress proceedings.

Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc.

The EWCPS accept no liability. In the event of special or unforeseen circumstances beyond their control, the Organisers shall be entitled to cancel or modify the Congress dates.

Registered Participants shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.

 

Data Privacy Statement

 

 The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organisers. They may be used for marketing and communication purposes only by EWCPS and the Professional Congress Organiser (CONVIN S.A), within the context of this event or other educational meetings of the same or similar thematic. The information you provide us with will remain in the Organisers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organisers and on their instructions, in accordance with the legislation applicable. Your personal data will be maintained by the Organisers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Congress, etc.). To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organisers in writing at registrations@ewcps2027.gr To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.

 

Code of Ethics

 

EWCPS is committed to providing a professional friendly and safe enviroment for all participants regardless of gender, sexual orientation disability, race, ethnicity, religion, national origin, or other protected class. All participants inclusive of delegates, staff, speakers, exhibitors, and other guests, are expected to follow a code of conduct. Unacceptable behaviours may include but not limited to intimidation, harassment, abuse, discrimination, inappropriate use of images, real or implied threat of professional or financial harm, disruption to the event, unauthorised photography unauthorised audio or visual recordings of slides and presentations an unauthorized sharing or promotional/advertisement materials. EWCPS reserves the right to take action if this code is breached. This may result immediate removal from the event without refund and a ban from attending in the future events.

 

Disclaimer

 

The participant acknowledges that they have no right to sue the organisers for damages should EWCPS congress not be held or if it is postponed for unexpected political or economic reasons because of Force Majeure or any event described in the above mentioned sections. Program changes that occur due to non-appearance of speakers or other occurrences outside EWCPS' control, will not be compensated.

 

Fraudulent usage

 

It is strictly not permitted to amend, copy of edit any document issued by EWCPS. To do so will result in legal action.

A single registration only permits the registered individual to access this event and its content. The participant badge must not be shared with anyone. EWCPS reserves the right to deny/ revoke access if any suspicious activity is detected or reported.

 

Αcknowledgement

 

By participating in EWCPS 2027, you acknowledge and consent to the use of photographs or videos in which you may appear, taken during the event, for promotional purposes. This may include, but is not limited to, publication on the Congress website or social media platforms.

 

Visa requirements

 

To visit Athens, you may need a visa, or an electronic travel authorization (ETA) might be required based on your nationality.

Modification of the program

EWCPS reserves the right to modify the published congress program, should this be considered necessary.

 

Proof of Status

 

When registering as a student for EWCPS 2027, you will be asked to attach a file that proves your status for the academic year 2026/2027.

 

Cancellation or Postponement of the Congress

 

In the event that the EWCPS Congress 2027 cannot be held or must be moved or changed due to the following reasons, though not limited to :

 

An event of Force Majeure is an event beyond the reasonable control of EWCPS which prevents EWCPS from complying with any of its obligations including but not limited to:

 

-Special actions taken by the government of local authorities

-Unforeseen political and economic events such as national emergency or any comparable events

-Strike, lockout, lockdown, threats to public safety including terrorism, health hazards or other comparable events

-Act of God such as but not limited to fires, explosions, earthquakes, drought, tidal waves and floods

-War hostilities, whether war be declared of not) invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power or civil war.

-Contamination by radioactivity, from any nuclear waste from the combustion of nuclear fuel, radio active toxic explosive, or other hazardous properties of any explosive nuclear assembly component of such assembly.

-Riot, commotion, go slows or disorder closure of airports and train stations

-Acts or threads of terrorism

-Pandemic or epidemic situation and other major health risk whether declared as such or not by potential or actual health risks eg pandemic flu or other disease for the participants to the event and the patients to the extent that the risk of disease spread is considered as serious by a significant part of the scientific community or by a significant number of health authorities worldwide or specifically at the place of the event. However the lack of a formal warning by the health authorities or other governmental bodies shall not be interpreted as meaning absence of health risk for the purpose of the present provision. By assessing the existence of the potential or actual health risk the parties agree to fully take consideration the special position.

 

Due to official orders, recommendations or at least economically unfeasible official requirements for which not of the parties is responsible or due to the unreasonableness of the event implementation.

 

When 40% or more of the event participants must adhere to mandatory quarantine in home country/countly where the event will be held or not permitted to travel due to ban from their perspective hospitals/countries or immigration restrictions by country where the event will be held.

 

-Any other reason beyond EWCPS control that prevent or substantially hinder the plan of holding the Congress.

 

 

EWCPS cannot held liable by participants for any damages, costs, or losses incurred such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances EWCPS reserves the right to retain the entire registration fees and to use those for the next edition of the Congress, which the participant can attend without paying further fees. Alternatively the participant can receive a reimbursement of registration fee minus any costs incurred by EWCPS for the organisation of the affected event, which could not be recovered from third parties.

 

Phishing Awareness

 

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. CONVIN S.A is the only authorized agency for EWCPS 2027 as the officially appointed Professional Congress Organiser.