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For Registration 

• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be presented during the registration process.
• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 50.
• Registration fees are based on the applicable - on the date of payment - fee. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), of the relevant registration deadline; otherwise the higher registration fee will apply.

• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero.
You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the Conference venue.

Payment Details

  • You may pay your registration fee by credit card or bank transfer*. Registration payments must be completed before the end of the selected registration deadline. If the payment is not submitted by then, the fee will be changed to the one that corresponds to the next time period.

    * Bank Details:
    BANKHAUS BAUER
    POSTFACH 100423, 70003 STUTTGART, GERMANY
    ACCOUNT NUMBER (IBAN): DE32600301000030950007
    BIC: BHBADES1XXX
    Payment Reference: "MIE 2024" & PARTICIPANT'S NAME
    Account holder: CONVIN SA

    NOTE: As all bank charges (yours and the ones of the beneficiary) are the responsibility of the payer, you must select ‘OUR’ at the charge options in order to cover them.


Cancellation & Alteration Policy

For any cancellation or alteration of your registration, the Professional Congress Organiser (CONVIN S.A) must be notified in writing by e-mail at delegateservices@mie2024.org

Registration cancellations or alterations are subject to the following conditions:

Registration Cancellation
• Until May 31st 2024: full refund will be given less €50 administrative fee
• From June 1st 2024 onwards: No refund granted.

Alterations / Name changes
• Until May 31st 2024: name changes are permitted, upon payment of a € 50 administrative fee.
• From June 1st 2024 onwards: no name changes will be accepted.
• Non-shows at the Conference will be charged a full fee.
• A fixed price of €50 will be charged for the replacement of lost badges during Conference dates.
• All refunds will be processed within two (2) months after the closing of the Conference; respective bank charges are the responsibility of the Participant.

 

For Hospitality Services

CONVIN is the official "MIE 2024" partner for hospitality services (i.e hotel accommodation) and is the only agency offering hospitality services in the city of Athens on behalf of the "MIE 2024" Conference.    

As the official housing agency, CONVIN provides professional customer service & support for all your hospitality needs. 
We can secure your room in a wide range of hotels in the area of the Conference venue, Athens Greece Eugenides Foundation. Early booking is highly recommended.

Individual Reservations: Participants can book their hotel room/ other services online at the official Conference online services form

Group Reservations: For group bookings (5 rooms or more) please contact the MIE 2024 Conference hospitality services team by e-mail at delegateservices@mie2024.org
Group reservations are not accepted online as different terms and conditions apply.


Hotel Reservation Terms

  • Room rates are quoted in Euro, per room, per night, including Breakfast and VAT.
  • Please note that accommodation taxes applying in Greek accommodation units have been altered by the Greek government. This measure will take effect as of March 1st, 2024. According to this “climate tax”, the amount of 1,50 euros will be applied in 2 hotels, 3,00 euros in 3 hotels, 7,00 euros in 4 hotels and 10,00 euros in 5 hotels, on top of the room rate per night. These amounts should be paid directly at the hotel by the guests.   
  • Check-in time is 15:00; check-out time is 11:00.   
  • Rooms are available from August 25th to August 29th, 2024. Any query for extension of dates will be handled upon request and will be subject to hotels' availability.    
  • The official accommodation partner for the MIE 2024 Conference is CONVIN. Any queries regarding the accommodation should be addressed only to CONVIN. Please note that hotels will not accept any changes, cancellations or payments directly except the climate tax direct settlement mentioned above.   
  • No reservation will be handled without the accommodation form fully completed and accompanied by the full credit card details or bank transfer receipt for the payment.    
  • A pre-booking confirmation will be sent by email within 7 working days of the properly filled in accommodation form receipt and relevant payment.    
  • The final confirmation will be sent after full payment has been received.   
  • The selected services’ total amount should be received in its entirety. The bank charges are additional and are the responsibility of the payer.  
  • In case taxes and / or VAT change, the Professional Congess Organiser reserves the right to change the rates accordingly.    
  • All bank charges associated with any refund will be the responsibility of the Participant.   
  • You are kindly requested to advise the Professional Congess Organiser for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room etc) at delegateservices@mie2024.org
  • Any pre & post Conference date bookings must be fully paid after the confirmation of the availability, within the specific deadline date given through correspondence by CONVIN. 
  • Your accommodation booking will be secured and valid only upon receipt of the full payment to CONVIN (Professional Congess Organiser & Official Housing Agency), within 7 working days. In case of payment through Bank Transfer, please forward the bank slip for cross-reference purposes to our Hospitality Department at delegateservices@mie2024.org Upon receipt of the respective amount, your accommodation booking will be confirmed by e-mail. In case no payment is received within 7 working days from submission of this form, the Professional Congess Organiser will have the right to cancel the reservation.  
  • CONVIN cannot be held liable for any damage or loss of any hotel property during the stay of the guests/ Participants. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel rooms, or any public areas within the hotels’ premises.

Cancellation & Alteration Policy

Any cancellation of your hotel booking is acceptable only in writing by e-mail to delegateservices@mie2024.org The below mentioned cancellation terms apply only on the Conference dates (August 25th, 26th, 27th, 28th and 29th). Pre or post-Conference confirmed extra dates, will be granted with full cancellation charges.   

  • For written cancellations received until May 1st 2024, no cancellation fees will apply. 
  • For written cancellations received between May 2nd and May 20th 2024, a cancellation fee equal to 20% to the total cancelled service will apply.
  • For written cancellations received between May 21st and June 11th 2024, a cancellation fee equal to 50% to the total cancelled service will apply.
  • For written cancellations received between June 12th and July 8th, a cancellation fee equal to 80% to the total cancelled service will apply.
  • From July 9th 2024 onwards: no refund granted for any cancellation received.
  • In case of change of the arrival date, or check-in time, please inform the Organising Secretariat in advance, so that your reservation will not be considered as non-show.
  • Full cancellation fees apply for non-shows.


Alterations / Name changes

  • Name changes to the room bookings should be communicated simultaneously in writing by e-mail to delegateservices@mie2024.org otherwise the initial reservation will be automatically considered as cancelled.  
  • In case of name change until July 26th, 2024, an administration charge of 30€ applies (per room).   
  • After July 26th, 2024, no name changes will be accepted.
  • Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned.

*All refunds will be processed within two (2) months after the closing of the Conference and bank charges associated with this will be the responsibility of the Participant.

 

Miscellaneous
By registering, you accept as well to respect on site the following instructions:

- Athens Greece Eugenides Foundation is the MIE 2024 Conference venue. Please visit relevant section for related venue policy Athens Greece Eugenides Foundation policy
- Hazardous substances are not allowed in the venue premises.
- Safety and security measures need to be respected.


Liability and Insurance 
No right to further claims or waiving of fees will arise, should the Organisers be obliged to alter the schedule of Conference proceedings.
Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc. The MIE 2024 Organisers accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organisers shall be entitled to cancel or modify the Conference dates. Registered Participants shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.


Data Privacy Statement
The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organisers. They may be used for marketing and communication purposes only by the European Federation for Medical Informatics and the Professional Conference Organiser (CONVIN S.A), within the context of this event or other educational meetings of the same or similar thematic. 
The information you provide us with will remain in the Organisers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organisers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organisers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Conference, etc.).
To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organisers in writing at delegateservices@mie2024.org To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.


Phishing Awareness
You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. 
CONVIN S.A is the only authorized agency for MIE 2024 Conference as the officially appointed Professional Conference Organiser.

 

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