For Hospitality Services

CONVIN is the official "SPAWC 2026" partner for hospitality services (i.e hotel accommodation) and is the only agency offering hospitality services in the city of Athens on behalf of the "IEEE SPAWC 2026".    

As the official housing agency, CONVIN provides professional customer service & support for all your hospitality needs. 
We can secure your room in  the Meeting venue. Early booking is highly recommended.

Individual Reservations: Participants can book their hotel room/ other services online at the official Accommodation Booking Form.

Group Reservations: For group bookings (5 rooms or more) please contact the SPAWC 2026 hospitality services team by e-mail at info-spawc26@convin.gr

Group reservations are not accepted online as different terms and conditions apply.

Hotel Reservation Terms

• Room rates are quoted in Euro, per room, per night, including Breakfast and VAT.

• As from 01.01.2025, the CLIMATE CRISIS RESILIENCE FEE is 4 € per room per night for January, February, March, November & December and 15 € per room per night from April to October. This fee is not included at the night rates, is payable by the guests directly at the hotel upon check out

• Check-in time is 15:00 and check-out time is 11:00 .
• Rooms are available from September 6th  to September 9th , 2026. Any query for extension of dates will be handled upon request and will be subject to the hotel's availability.  
• The official accommodation partner for the SPAWC 2026 is CONVIN. Any queries regarding the accommodation should be addressed only to CONVIN. Please note that hotels will not accept any changes, cancellations, or payments directly except the climate tax direct settlement mentioned above.   
• No reservation will be handled without pre-payment.
• In case taxes and/or VAT change, the Professional Congress Organiser reserves the right to change the rates accordingly.    
• You are kindly requested to advise the Professional Congress Organiser for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room etc) at info-spawc26@convin.gr
• Any pre- and post-meeting date bookings must be fully paid after the confirmation of the availability, within the specific deadline date given through correspondence by CONVIN. 
• Your accommodation booking will be secured and valid only upon receipt of the full payment to CONVIN (Professional Congress Organiser & Official Housing Agency), In case of payment through Bank Transfer, please forward the bank slip for cross-reference purposes to our Hospitality Department at info-spawc26@convin.gr
  Upon receipt of the respective amount, your accommodation booking will be confirmed by e-mail. In case no payment is received within 7 working days from submission of this form, the Professional Congess Organiser will have the right to cancel the reservation.  
• CONVIN cannot be held liable for any damage or loss of any hotel property during the stay of the guests/ Participants. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel rooms, or any public areas within the hotels’ premises.

Cancellation & Alteration Policy

Any cancellation of your hotel booking is acceptable only in writing by e-mail to info-spawc26@convin.gr  

The below mentioned cancellation terms apply only on the Meeting dates. Pre or post- Workshop confirmed extra dates, will be granted with full cancellation charges.   

For written cancellations received until 1 August 2026, no cancellation fees will apply. For written cancellations received from 2 August 2026 onwards: no refund granted for any cancellation received. In case of change of the arrival date, or check-in time, please inform the Professional Congress Organizer in advance, so that your reservation will not be considered as non-show. Full cancellation fees apply for non-shows.

Alterations / Name changes

• Name changes to the room bookings should be communicated simultaneously in writing by e-mail to info-spawc26@convin.gr otherwise the initial reservation will be automatically considered as cancelled.  
• In case of name change until 1 August, 2026, an administration charge of 30€ applies (per room).   
• After 2 August 2026, no name changes will be accepted.
• Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned.

*All refunds will be processed within two (2) months after the closing of the Workshop and bank charges associated with this will be the responsibility of the Participant.

Phishing Awareness

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. 
CONVIN S.A is the only authorized agency for SPAWC 2026 as the officially appointed Professional Congress Organiser.