For Registration
Registration fees are determined by the following time limits:
Early bird registration: until 20 December 2025, 23:59 Central European Time (GMT +2)
Regular registration: until 21 February 2026, 23:59 Central European Time (GMT +2)
Late and Onsite registration: until 28 February 2026
• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• Any modification on the VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of up to € 50.
• Registration will only be confirmed upon receipt of payment in full, as well as proof of status (if and where is required). If the registration form and/or the full payment have not been received before the deadline indicated above, the registration will be cancelled OR the next category of registration fee will automatically be charged.
• You will receive a confirmation email once your registration is completed. Please note that your registration will only be considered valid when the outstanding balance is zero. You are advised to have this confirmation in your easily accessible records, should there be a need to present it at the registration desk at the Congress venue.
Payment Details
- You may pay your registration fee by debit / credit card (AMEX is not accepted), Google Pay, or Apple Pay are also accepted.
- For the issuance of invoices with an address within the European Union, the respective VAT registration number must be provided. The invoicing address and VAT number can be presented during the registration process. VAT number will not be required if not applicable.
Cancellation & Substitution Policy
For any cancellation or substitution of your registration, the Professional Congress Organiser (CONVIN S.A) must be notified in writing by e-mail at registration-intocus2026@convin.gr
Registration cancellations or substitutions are subject to the following conditions:
Registration Cancellation
• Until 22 December 2025 (23:59 Central European Time (GMT +2): registration fee will be refunded and an administrative fee of € 50 will be deducted from the amount.
• From 23 December 2025 onwards: No refund granted.
Alterations/ Name changes
• Until 12 January 2026: upon payment of a € 30 administrative fee.
• From 13 January 2026 onwards: no name changes will be accepted.
• Non-shows at the congress will be charged a full fee.
• A fixed price of € 50 will be charged for the replacement of lost badges during congress dates.
• All refunds will be processed within two (2) months following the conclusion of the Congress. Any related bank charges will be borne by the Participant.
Other terms
• Non-shows registrations will not be refunded.
• A replacement fee of € 50 will be charged for lost badges during the Congress.
Miscellaneous
By registering to the 2nd INTOCUS International Conference, you accept to respect the following instructions with reference to your on-site attendance:
- Harokopio University, Athens is the Conference venue.
- Hazardous substances are not allowed in the venue premises.
- Safety and security measures need to be respected.
Liability and Insurance
No right to further claims or waiving of fees will arise, should the Organizers be obliged to alter the schedule of congress proceedings.
Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc.. The 2nd INTOCUS International Conference Organizers accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organizers shall be entitled to cancel or modify the Conference dates. Registered delegates shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.
Data Privacy Statement
The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organizers. They may be used for marketing and communication purposes only by the INTOCUS and the Professional Congress Organizer (CONVIN S.A.), within the context of this event or other educational meetings of the same or similar thematic.
The information you provide us with will remain in the Organizers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organizers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organizers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Conference, etc.).
To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organizers in writing at registration-intocus2026@convin.gr. To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.
Code of Ethics
INTOCUS is committed to providing a professional friendly and safe enviroment for all participants regardless of gender, sexual orientation disability, race, ethnicity, religion, national origin, or other protected class. All participants inclusive of delegates, staff, speakers, exhibitors, and other guests, are expected to follow a code of conduct. Unacceptable behaviours may include but not limited to intimidation, harassment, abuse, discrimination, inappropriate use of images, real or implied threat of professional or financial harm, disruption to the event, unauthorised photography unauthorised audio or visual recordings of slides and presentations an unauthorized sharing or promotional/advertisement materials. INTOCUS reserves the right to take action if this code is breached. This may result immediate removal from the event without refund and a ban from attending in the future events.
Disclaimer
The participant acknowledges that they have no right to sue the organisers for damages should 2nd INTOCUS International Conference not be held or if it is postponed for unexpected political or economic reasons because of Force Majeure or any event described in the above mentioned sections. Program changes which occur due to non-appearance of speakers or other occurrences outside INTOCUS’s control, will not be compensated.
Αcknowledgement
By participating in 2nd INTOCUS International Conference, you acknowledge and consent to the use of photographs or videos in which you may appear, taken during the event, for promotional purposes. This may include, but is not limited to, publication on the Congress website or social media platforms.
Modification of the program
INTOCUS reserves the right to modify the published congress program, should this be considered necessary.
Proof of Status
When registering as a student for the 2nd INTOCUS International Conference, you will be asked to attach a file that proves your status for the academic year 2025/2026.
Cancellation or Postponement of the Congress
In the event that the 2nd INTOCUS International Conference cannot be held or must be moved or changed due to the following reasons, though not limited to :
An event of Force Majeure is an event beyond the reasonable control of INTOCUS which prevents INTOCUS from complying with any of its obligations including but not limited to:
-Special actions taken by the government of local authorities
-Unforeseen political and economic events such as national emergency or any comparable events
-Strike, lockout, lockdown, threats to public safety including terrorism, health hazards or other comparable events
-Act of God such as but not limited to fires, explosions, earthquakes, drought, tidal waves and floods
-War hostilities, whether war be declared of not) invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power or civil war.
-Contamination by radioactivity, from any nuclear waste from the combustion of nuclear fuel, radio active toxic explosive, or other hazardous properties of any explosive nuclear assembly component of such assembly.
-Riot, commotion, go slows or disorder closure of airports and train stations
-Acts or threads of terrorism
-Pandemic or epidemic situation and other major health risk whether declared as such or not by potential or actual health risks eg pandemic flu or other disease for the participants to the event and the patients to the extent that the risk of disease spread is considered as serious by a significant part of the scientific community or by a significant number of health authorities worldwide or specifically at the place of the event. However the lack of a formal warning by the health authorities or other governmental bodies shall not be interpreted as meaning absence of health risk for the purpose of the present provision.
Due to official orders, recommendations or at least economically unfeasible official requirements for which not of the parties is responsible or due to the unreasonableness of the event implementation.
-Any other reason beyond INTOCUS control that prevent or substantially hinder the plan of holding the Congress.
Phishing Awareness
You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services.
CONVIN S.A. is the only authorized agency for the 2nd INTOCUS International Conference, as the officially appointed Professional Congress Organizer.
