For Registration

• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.
• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee up to €250.
• Registration fees are based on the applicable- on the date of payment- fee. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise the higher registration fee will apply.
• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero.
You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the Conference venue.

Payment Details 

• You may pay your registration fee by credit card or bank transfer at the following bank account:

BANKHAUS BAUER

POSTFACH 100423, 70003 STUTTGART, GERMANY

ACCOUNT NUMBER (IBAN): DE32600301000030950007

BIC: BHBADES1XXX

Deposit reason: BAPT 2025 & DELEGATE'S NAME

Account holder: CONVIN S.A.

Bank charges: Responsibility of the payer

• Payment by cash will be only accepted on-site (during Conference dates).
• Registration payments must be completed before the end of the selected registration deadline; if the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.

Cancellation and Alteration Policy

For any cancellation or alteration of your registration, the Professional Congress Organiser (CONVIN S.A.) must be notified in writing by e-mail at registrations registrations@bapt2025.com
Registration cancellations or alterations are subject to the following conditions:

Registration Cancellation 

• Until May 25^th: full refund will be given less €30 administrative fee.
• From May 26^th onwards: no refund granted.

Alterations / Name changes

• Until May 31^st: name changes are permitted, upon payment of a €30 administrative fee.
• From June 1^st onwards: no name changes will be accepted.
• Non-shows at the Conference will be charged the full fee.

- A fixed price of €40 will be charged for the replacement of lost badges during Conference dates.

- All refunds will be processed one (1) month after the closing of the Conference; respective bank charges are the responsibility of the delegate.

For Hospitality Services

CONVIN S.A. is the official Conference partner for hospitality services (i.e., hotel accommodation, land arrangements etc.) and is the only agency offering hospitality services on behalf of BAPT 2025 Conference.   
 
As the official housing agency, CONVIN S.A. provides professional customer service & support for all your hospitality needs. 
Rooms have been secured in one of the best hotels in the area of the conference venue. Early booking is highly recommended.  

Individual Reservations : Participants can book their hotel room/ other services online at the official BAPT 2025 online registration form.

Group Reservations: For group bookings (5 rooms or more) please contact BAPT 2025 hospitality services team by e-mail: registrations@bapt2025.com. Group reservations are not accepted online as different terms and conditions apply.

Hotel Reservation Terms

• Room rates are quoted in Euro, per room, per night, including Buffet Breakfast and VAT.   
• Please note that accommodation taxes applying in Greek accommodation units have been altered by the Greek government. This measure will take effect as of April 1^st, 2025. According to this “climate crisis resilience tax”, the amount of 2,00 euros will be applied in 2* hotels, 5,00 euros in 3* hotels, 10,00 euros in 4* hotels and 15,00 euros in 5* hotels, on top of the room rate per night. These amounts will be paid directly at the hotel by the guests. Check-in time is 15:00; check-out time is 11:00 (amended since COVID-19 pandemic).
• Rooms are available from July 9^th until July 11^th 2025. Any query for extension of dates will be handled upon request and is subject to hotels' availability.   
• The official accommodation partner for the BAPT 2025 Conference is CONVIN S.A.. Any queries regarding the accommodation should be addressed only to CONVIN S.A.. Please note that hotels will not accept any changes, cancellations or payments directly except the stayover tax direct settlement mentioned above.  
• No reservation will be handled without the accommodation form fully completed and accompanied by the full credit card details for the payment.   
• A confirmation will be sent by email within few minutes of the properly filled in accommodation form receipt and relevant payment.   
• In case taxes and / or VAT change, the Professional Conference Organiser reserves the right to change the rates accordingly.   
• You are kindly requested to advise the Professional Conference Organiser for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room etc) at registrations@bapt2025.com.  
• Any pre-post Conference date bookings must be fully paid after the confirmation of the availability, within the specific deadline date given through correspondence by CONVIN S.A..
• CONVIN S.A. cannot be held liable for any damage or loss of any hotel property during the stay of the guests/ delagates. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel rooms, or any public areas within the hotels’ premises.

Cancellation and Alteration Policy

Alterations / Name changes