Registrations
• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.
• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 30.
• Registration fees are based on the applicable fee on the date of the payment. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise the higher registration fee will apply.
• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be less or equal to zero (0,00 €).
You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the Workshop venue.
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Special note Registering at the Workshop also means that the delegates travelling from abroad confirm all knowledge of the Protocol for Arrivals in Greece. |
Payment Details
• You may pay your registration fee by credit card or bank transfer*.
• Payment by cash will be only accepted onsite (during Workshop days).
*Bank details
BANKHAUS BAUER
POSTFACH 100423, 70003 STUTTGART, GERMANY
ACCOUNT NUMBER (IBAN): DE32600301000030950007
BIC: BHBADES1XXX
Deposit reason: Microplastics & DELEGATE'S NAME
Account holder: PCO CONVIN S.A.
Bank charges: Responsibility of the payer
Cancellation & Alteration Policy
For any cancellation or alteration of your registration, the Professional Congress Organizer (CONVIN S.A.) must be notified in writing via email at registrations-microplasticsworkshop@convin.gr
Registration cancellations or alterations are subject to the following conditions:
Registration Cancellation
• Until 15th April 2022: full refund will be given less € 30 administrative fee.
• From 16th April 2022 onwards: no refund granted.
Alterations/Name changes
• Until 13th May 2022: name changes are permitted upon payment of a € 30 administrative fee.
• From 14th May 2022 onwards: no name changes will be accepted.
Non-shows at the Workshop will be charged the full fee.
All refunds will be processed one (1) month after the closing of the workshop; respective bank charges are the responsibility of the delegate.
Hospitality Services
The Professional Congress Organizer (CONVIN S.A.) is the official Microplastics 2022 partner for hospitality services (i.e. hotel accommodation, land arrangements etc.) and is the only agency offering hospitality services in the city of Athens on behalf of the Microplastics Workshop 2022. CONVIN S.A. is taking into consideration the global situation and provides a choice of hotels which are flexible with the cancellation terms as well as aligned with COVID-19 protocols (certification and compliance).
As the official housing agency, CONVIN S.A. provides professional customer service & support for all your hospitality needs. CONVIN S.A. can secure your room in a wide range of hotels in the area of the Workshop venue. Early booking is highly recommended.
Individual Reservations: Participants can book their hotel room/other services online at the official Workshop online services form.
Group Reservations: For group bookings (5 rooms or more) please contact Microplastics 2022 Hospitality Services team at registrations-microplasticsworkshop@convin.gr
Group reservations are not accepted online as different terms and conditions apply.
Indicative benefits of Group Reservations:
• An ideal selection of hotels next to the Workshop venue and in other central locations.
• Group check-in.
• Hospitality desk at the hotel during Workshop dates (14-17 June 2022).
• Dedicated personnel before the Workshop and onsite to support your stay in Athens.
Hotel Reservation Terms
• Room rates are quoted in Euro, per room, per night, including Breakfast and VAT.
• Please note that a new tax is charged in Greek accommodation units and imposed as of January 1, 2018. According to this "stayover tax", the amount of € 0,50 will be applied in 2* hotels, € 1,50 in 3* hotels, € 3,00 in 4* hotels and € 4,00 in 5* hotels, on top of the room rate per night. These amounts should be paid directly at the hotel by the guests.
• Check-in time is 15:00; check-out time is 11:00 (timetable amended due to COVID-19).
• Rooms are available from 14 to 17 June 2022. Any query for extension of dates will be handled upon request and will be subject to the hotel's availability.
• The official accommodation partner for Microplastics 2022 is the Professional Congress Organizer (CONVIN S.A.). Any queries regarding the accommodation should be addressed only to CONVIN S.A.. Please note that hotels will not accept any changes, cancellations or payments directly, except the stayover tax settlement mentioned above.
• No reservation will be handled without the accommodation form fully completed and accompanied by the credit card details or bank transfer receipt for the full payment.
• A confirmation letter will be sent by email within 7 working days of the properly filled in accommodation form receipt and relevant payment.
• In case no payment has been received within 7 working days from the submission of this form, the Professional Congress Organizer (CONVIN S.A.) will have the right to cancel the reservation.
• Your accommodation booking will be secured and valid only upon receipt of the full payment to the Professional Congress Organizer & Official Housing Agency (CONVIN S.A.).
• The bank charges are additional and are the responsibility of the payer. In case taxes and/or VAT change, the Professional Congress Organizer (CONVIN S.A.) reserves the right to change the rates accordingly.
• In case of payment through bank transfer, please forward the bank slip for cross-reference purposes to our Hospitality Department at registrations-microplasticsworkshop@convin.gr
• All bank charges associated with any refund will be the responsibility of the delegate.
• For any special requirements (disabled person, specific dietary restrictions, non-smoking room etc.) you may contact the Professional Congress Organizer (CONVIN S.A.) at registrations-microplasticsworkshop@convin.gr
• Any pre and post Workshop room nights must be fully paid after the confirmation of availability and within the specific deadline date given through correspondence by CONVIN S.A.
• The Professional Congress Organizer (CONVIN S.A.) cannot be held liable for any damage or loss of any hotel property during the stay of the guests/delegates. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel room or any public area within the hotel's premises.
Cancellation Policy
Any cancellation of your hotel booking is acceptable only in writing (e-mail) at registrations-microplasticsworkshop@convin.gr
The below mentioned cancellation terms apply only on the Workshop overnights, i.e. 14-17 June 2022. Pre & post Workshop extra dates will be granted with full cancellation charges after their confirmation of availability and payment.
• For written cancellations received until 15th April 2022, a charge of two (2) nights stay will apply.
• From 16th April 2022 onwards: no refund granted for any cancellation received.
• In case of change of the arrival date, or check-in time, please inform the Professional Congress Organizer (CONVIN S.A.) in advance, so that your reservation isn't considered a no-show.
• Full cancellation fees apply for non-shows.
Alterations/Name changes Policy
Name changes to the room bookings should be communicated only in writing (e-mail) at registrations-microplasticsworkshop@convin.gr, otherwise the initial reservation will be automatically considered as cancelled.
• Until 13th May 2022: name changes are permitted upon payment of a € 30 administrative fee.
• From 14th May 2022 onwards: no alterations/name changes will be accepted.
• Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned.
• All refunds will be processed two (2) months after the closing of the Workshop. All bank charges will be the responsibility of the delegate.
Miscellaneous
By registering to the Microplastics Workshop 2022, you accept to respect the following instructions with reference to our onsite attendance:
• National and Kapodistrian University is the Microplastics Workshop 2022 venue.
• Hazardous substances are not allowed in the premises.
• Safety & security measures need to be respected.
Liability and Insurance
No right to further claims or waiving of fees will arise should the Organizer be obliged to alter the programming of Workshop proceedings.
Participants are encouraged to arrange their own insurance for health, cancellation, travel, loss of personal belongings, accident etc. Microplastics Workshop 2022 Organizers accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organizers shall be entitled to cancel or modify the Workshop dates. Registered delegates shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.
Data Privacy Statement
The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organizers. They may be used for marketing and communication purposes only by the Microplastics Workshop 2022 and the Professional Congress Organizer (CONVIN S.A.), within the context of this event or other educational meeting of the same or similar thematic.
The information you provide us with will remain in the Organizers' archives, in electronic format, and access will only be allowed to persons under the control of the Organizers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organizers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Workshop etc..
To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data removed, please contact the Organizer in writing at registrations-microplasticsworkshop@convin.gr
To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations , when filling in your registration form.
Phishing Awareness
You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services.
CONVIN S.A. is the only authorized agency for Microplastics Workshop 2022 as the officially appointed Professional Congress Organizer.
