For Registration 

Registration fees are determined by the following time limits:

 

Early bird registration: until 17 May 2026, 23:59 WEST

Late and Onsite registration: from 18 May 2026 until 29 June 2026

 

• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• Any modification on the VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of up to € 250.
• Registration will only be confirmed upon receipt of payment in full, as well as proof of status (if and where is required). If the registration form and/or the full payment have not been received before the deadline indicated above, the registration will be cancelled OR the next category of registration fee will automatically be charged.

• You will receive a confirmation email once your registration is completed. Please note that your registration will only be considered valid when the outstanding balance is zero. You are advised to have this confirmation in your easily accessible records, should there be a need to present it at the registration desk at the Conference venue.

 

Membership

To be registered for the conference under one of the MDM Member registration categories, the delegate must have an active membership at the time of registration. No refund will be made for delegates who acquire or renew their membership after the registration has been confirmed.

 

Payment Details

• You may pay your registration fee by debit/credit card (AMEX is not accepted). Google Pay and Apple Pay are also accepted. 

• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be presented during the registration process. VAT number will not be required if not applicable.

Cancellation & Substitution Policy

For any cancellation or substitution of your registration, the Professional Congress Organiser (CONVIN S.A) must be notified in writing by e-mail at registrations-mdm2026@convin.gr 

Registration cancellations or substitutions are subject to the following conditions:

Registration Cancellation

• MDM offers the possibility to cancel any registration within 5 days from its payment without any cancellation fees.

• Until 31 May 2026 (23:59 WEST): registration fee will be refunded and an administrative fee of € 50 will be deducted from the amount.
• From 1 June 2026 onwards: No refund granted.

Substitutions/ Name changes

• Until 31 May 2026: At no extra cost.
• From 1 until 10 June 2026: With an administrative fee of € 100.
• From 10 June 2026 onwards: no name changes will be accepted.
• Non-shows at the Conference will be charged a full fee.
A fixed price of € 50 will be charged for the replacement of lost badges during Conference dates.

All refunds will be processed within two (2) months following the conclusion of the conference. Any related bank charges will be borne by the Participant.

 

For Hospitality Services

CONVIN is the official "MDM 2026" partner for hospitality services (i.e hotel accommodation) and is the only agency offering hospitality services in the city of Αthens on behalf of the "MDM 2026".    

As the official housing agency, CONVIN provides professional customer service & support for all your hospitality needs. 
We can secure your room in a wide range of hotels in the area of the Conference venue. Early booking is highly recommended.

Hotel Reservation Terms

Accommodation for MDM 2026 participants will be arranged directly by attendees with the recommended hotels, using the official promotional codes provided by the Organiser. No room allotments have been secured.

Room rates are quoted in Euro, per room, per night, including breakfast and VAT, unless otherwise stated by each hotel.

A Climate Resilience Tax (as applicable under Greek law) is not included in the room rates and must be paid directly by the guests at the hotel upon check-out.

Check-in and check-out times are defined by each individual hotel and may vary. Participants are advised to verify these details directly with their selected hotel.

The official conference dates are 29 June to 2 July 2026. Accommodation outside these dates is subject to availability and should be arranged directly with the hotel.

The Organiser acts solely as a facilitator by providing hotel recommendations and promotional codes. All bookings, modifications, cancellations, and payments must be handled directly between the participant and the selected hotel, according to each hotel's individual policies.

The Organiser bears no responsibility for:

• Availability of rooms

• Hotel services or standards

• Any disputes arising between participants and hotels

Participants are encouraged to communicate any special requirements (e.g. accessibility needs, dietary requirements, non-smoking rooms) directly to the hotel at the time of booking.

Room reservations are considered valid only upon confirmation by the hotel and in accordance with its payment policy.

In case of changes in applicable taxes or VAT, hotels reserve the right to adjust their rates accordingly.

The Organiser shall not be held liable for any loss, damage, or theft of personal belongings, nor for any damages caused by guests during their stay at the hotel.

 

Cancellation & Alteration Policy

All cancellations, changes, or modifications must be made directly with the hotel, in accordance with the hotel's individual cancellation policy at the time of booking.

The Organiser has no authority over cancellation terms and cannot intervene in any refund or amendment requests.

Participants are strongly advised to carefully review the cancellation policy of their selected hotel before confirming their reservation.

Failure to arrive at the hotel (no-show) or late cancellations may result in full charges, depending on the hotel's policy.

Miscellaneous

 

By registering, you accept as well to respect on site the following instructions:

- Hazardous substances are not allowed in the venue premises.
- Safety and security measures need to be respected.

Liability and Insurance 

No right to further claims or waiving of fees will arise should the Organisers be obliged to alter the schedule of Conference proceedings.
Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc. The MDM accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organisers shall be entitled to cancel or modify the Conference dates. Registered Participants shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.

Data Privacy Statement

The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organisers. They may be used for marketing and communication purposes only by MDM  and the Professional Congress Organiser (CONVIN S.A), within the context of this event or other educational meetings of the same or similar thematic.
The information you provide us with will remain in the Organisers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organisers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organisers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Conference, etc.). To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organisers in writing at info-mdm2026@convin.gr

To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form. 

 

Code of Ethics

MDM is committed to providing a professional friendly and safe environment for all participants regardless of gender, sexual orientation disability, race, ethnicity, religion, national origin, or other protected class. All participants inclusive of delegates, staff, speakers, exhibitors, and other guests, are expected to follow a code of conduct. Unacceptable behaviours may include but not limited to intimidation, harassment, abuse, discrimination, inappropriate use of images, real or implied threat of professional or financial harm, disruption to the event, unauthorized photography unauthorized audio or visual recordings of slides and presentations an unauthorized sharing or promotional/advertisement materials. MDM reserves the right to take action if this code is breached. This may result immediate removal from the event without refund and a ban from attending in the future events.

 

Disclaimer

The participant acknowledges that they have no right to sue the organizers for damages should MDM Conference not be held or if it is postponed for unexpected political or economic reasons because of Force Majeure or any event described in the above mentioned sections. Program changes which occur due to non-appearance of speakers or other occurrences outside MDMs control, will not be compensated.

 

Fraudulent usage

It is strictly not permitted to amend, copy of edit any document issued by MDM. To do so will result in legal action.

A single registration only permits the registered individual to access this event and its content. The participant badge must not be shared with anyone. MDM reserves the right to deny/ revoke access if any suspicious activity is detected or reported.

 

Αcknowledgement

By participating in MDM 2026, you acknowledge and consent to the use of photographs or videos in which you may appear, taken during the event, for promotional purposes. This may include, but is not limited to, publication on the Conference website or social media platforms.

 

Visa requirements

To visit Greece, you may need a visa, or an electronic travel authorization (ETA) might be required based on your nationality.

In case you need a Visa Invitation Letter or more information please send an email to  registrations-mdm2026@convin.gr

 

Modification of the program

MDM reserves the right to modify the published conference program, should this be considered necessary.

 

Proof of Status

When registering as a student for MDM 2026, you will be asked to attach a file that proves your status for the academic year 2025/2026.

 

Cancellation or Postponement of the Conference

In the event that the MDM Conference 2026 cannot be held or must be moved or changed due to the following reasons, though not limited to :

 

An event of Force Majeure is an event beyond the reasonable control of MDM which prevents MDM from complying with any of its obligations including but not limited to:

 

-Special actions taken by the government of local authorities

-Unforeseen political and economic events such as national emergency or any comparable events

-Strike, lockout, lockdown, threats to public safety including terrorism, health hazards or other comparable events

-Act of God such as but not limited to fires, explosions, earthquakes, drought, tidal waves and floods

-War hostilities, whether war be declared of not) invasion, act of foreign enemies, mobilisation, requisition, embargo, national mourning, rebellion, revolution, insurrection, military or usurped power or civil war.

-Contamination by radioactivity, from any nuclear waste from the combustion of nuclear fuel, radio active toxic explosive, or other hazardous properties of any explosive nuclear assembly component of such assembly.

-Riot, commotion, go slows or disorder closure of airports and train stations

-Acts or threads of terrorism

-Pandemic or epidemic situation and other major health risk whether declared as such or not by potential or actual health risks eg pandemic flu or other disease for the participants to the event and the patients to the extent that the risk of disease spread is considered as serious by a significant part of the scientific community or by a significant number of health authorities worldwide or specifically at the place of the event. However the lack of a formal warning by the health authorities or other governmental bodies shall not be interpreted as meaning absence of health risk for the purpose of the present provision. By assessing the existence of the potential or actual health risk the parties agree to fully take consideration the special position of MDM as a medical organisation and of its duty to avoid of the largest possible extent all and any risks of contamination for its patients.

Due to official orders, recommendations or at least economically unfeasible official requirements for which not of the parties is responsible or due to the unreasonableness of the event implementation.

When 40% or more of the event participants must adhere to mandatory quarantine in home country where the event will be held or not permitted to travel due to ban from their perspective hospitals/countries or immigration restrictions by country where the event will be held.

-Any other reason beyond MDM control that prevent or substantially hinder the plan of holding the Conference.

 

MDM cannot held liable by participants for any damages, costs, or losses incurred such as transportation costs, accommodation costs, financial losses, etc. Under these circumstances MDM reserves the right to retain the entire registration fees and to use those for the next edition of the Conference, which the participant can attend without paying further fees. Alternatively the participant can receive a reimbursement of registration fee minus any costs incurred by MDM for the organization of the affected event, which could not be recovered from third parties.

Phishing Awareness

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. 
CONVIN S.A is the only authorized agency for MDM 2026 as the officially appointed Professional Congress Organiser.