Registrations

• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.
• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 50.
• Registration fees are based on the applicable fee on the date of the payment. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise the higher registration fee will apply.
• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be less or equal to zero. You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the Conference venue.

Payment Details

• Registration payments must be completed before the end of the selected registration deadline; if the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.
• Payments onsite will be made by credit card at the registration desk, operating through the Conference days.

Cancellation & Alteration Policy

For any cancellation or alteration of your registration, the Professional Congress Organizer (CONVIN S.A.) must be notified in writing via email at delegates@iscb2024.info.
Registration cancellations or alterations are subject to the following conditions:

Registration Cancellation

• Until 24^th April 2024: full refund will be given less € 50 administrative fee.
• From 25^th April 2024 onwards: No refund granted.

Alterations/Name changes

• Until 29^th April 2024: name changes are permitted upon payment of a € 50 administrative fee.
• From 30^th April 2024 onwards: no name changes will be accepted.
• Non-shows at the Conference will be charged the full fee.
• All refunds will be processed two (2) months after the closing of the Conference; respective bank charges are the responsibility of the delegate.

Hospitality Services

The Professional Congress Organizer (CONVIN S.A.) is the official ISCB45 2024 partner for hospitality services (i.e. hotel accommodation, land arrangements etc.) and is the only agency offering hospitality services in the city of Thessaloniki on behalf of the ISCB45 2024 Conference.

As the official housing agency, CONVIN S.A. provides professional customer service & support for all your hospitality needs. CONVIN S.A. can secure your room in a wide range of hotels in the area of the Conference venue. Early booking is highly recommended.

Individual Reservations: Participants can book their hotel room/other services online at the official Conference online services form.

Group Reservations: For requests of more than (5) rooms, please contact ISCB45 2024 Hospitality Services team at delegates@iscb2024.info. Group reservations are not accepted online as different term & conditions apply. For group bookings of 5 rooms or more, a special contract with different terms and conditions will be conducted.

Hotel Reservation Terms

• Room rates are quoted in Euro, per room, per night, including Breakfast and VAT. 
• Please note that accommodation taxes applying in Greek accommodation units have been altered by the Greek government. This measure will take effect as of March 1st, 2024. According to this “climate tax”, the amount of 1,50 euros will be applied in 2* hotels, 3,00 euros in 3* hotels, 7,00 euros in 4* hotels and 10,00 euros in 5* hotels, on top of the room rate per night. These amounts will be paid directly at the hotel by the guests.  
• Check-in time is 15:00; check-out time is 11:00. 
• Rooms are available from July 20th to July 25th 2024 included. Any query for extension of dates will be handled upon request and will be subject to the hotel's availability. 
• The official accommodation partner for ISCB45 2024 Conference is the Professional Congress Organizer (CONVIN S.A.). Any queries regarding the accommodation should be addressed only to CONVIN S.A. Please note that hotels will not accept any changes, cancellations or payments directly, except the climate tax settlement mentioned above. 
• No reservation will be handled without the accommodation form fully completed and accompanied by the credit card details or bank transfer receipt for the full payment.    
• A confirmation letter will be sent by email within 7 working days of the properly filled in accommodation form receipt and relevant payment. 
• In case no payment is received within 7 working days from submission of this form, the Professional Congress Organizer (CONVIN S.A.) will have the right to cancel the reservation.  
• Your accommodation booking will be secured and valid only upon receipt of the full payment to the Professional Congress Organizer & Official Housing Agency (CONVIN S.A.).
• The Bank charges are additional and are the responsibility of the payer, they cannot be deducted from the services total amount. In case taxes and / or VAT change, the Professional Congress Organizer (CONVIN S.A.) reserves the right to change the rates accordingly.  
• In case of payment through Bank Transfer, please forward the bank slip for cross-reference purposes to our Hospitality Department at delegates@iscb2024.info
• In case taxes and/or VAT change, the Professional Congress Organizer (CONVIN S.A.) reserves the right to change the rates accordingly. 
• All bank charges associated with any refund will be the responsibility of the delegate. 
• For any special requirements (disabled person, specific dietary restrictions, non-smoking room etc.) you may contact the Professional Congress Organizer (CONVIN S.A.) at delegates@iscb2024.info  
• Any pre and post Conference room nights must be fully paid after the confirmation of availability and within the specific deadline date given through correspondence by CONVIN S.A.. 
• The Professional Congress Organizer (CONVIN S.A.) cannot be held liable for any damage or loss of any hotel property during the stay of the guests/delegates. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel room or any public area within the hotel's premises. 

Cancellation Policy
The below mentioned cancellation terms apply only on the Conference overnights (July 21st, 22nd, 23rd & 24th 2024). Pre & post Conference extra dates will be granted with full cancellation charges after their confirmation of availability and payment.

• Any cancellation of your hotel booking is acceptable only in writing (e-mail) at delegates@iscb2024.info.
• No charges will apply for cancellations received until March 11^th 2024.
• For written cancellations received between March 12^th and April 22^nd 2024, a charge of one (1) night stay will apply.
• For written cancellations received from April 23^rd to June 3^rd 2024, a charge of two (2) nights stay will apply.
• From June 4^th onwards: no refund granted for any cancellation received.
• In case of change of the arrival date, or check-in time, please inform the Professional Congress Organizer (CONVIN S.A.) in advance, so that your reservation isn't considered a no-show.
• Full cancellation fees apply for non-shows.

Alterations/Name changes Policy

• Name changes to the room bookings should be communicated simultaneously only in writing (e-mail) at delegates@iscb2024.info, otherwise the initial reservation will be automatically considered as cancelled.  
• In case of name change until June 21^st 2024, an administration charge of € 40 applies (per room).
• After June 21^st 2024, no alterations/ name changes will be accepted or, therefore, made. 
• Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned. 
• All refunds will be processed two (2) months after the closing of the Conference; respective bank charges are the responsibility of the delegate.

Miscellaneous

By registering to the ISCB45 2024 Conference, you accept to respect the following instructions:

• The Thessaloniki Concert Hall is the Conference venue. Please visit the relevant section to find out more regarding the venue and how to access it.

• Hazardous substances are not allowed in the premises.

• Safety & security measures need to be respected.

Liability and Insurance

No right to further claims or waiving of fees will arise should the Organizers be obliged to alter the programming of Conference proceedings.

Participants are encouraged to arrange their own insurance for health, cancellation, travel, loss of personal possessions, accidents etc. on their own behalf. ISCB45 2024 and the Professional Congress Organizer (CONVIN S.A.) accept no liability.

In the event of serious, special or unforeseen circumstances or serious circumstances beyond its control, the Organizers shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

Data Privacy Statement

The information you supply in the online form is required to process your registration and will be held in the customer data files of the Organizer(s). It may be used for marketing and communication purposes by ISCB45 2024 and the Professional Congress Organizer (CONVIN S.A.) only.

You have the absolute right to access, amend and oppose any use of this personal data by writing to delegates@iscb2024.info.

The information included in the abstract(s) that you submit will be made available to the Conference reviewers. Full papers of these abstracts may be published in scientific journals.

The information you provide to us will remain in the Company's archives in electronic format. Access will only be given to persons under the control of the Company and only on its instructions, in accordance with the applicable legislation.

Your personal data will be maintained by the Company as long as it has not been known to your objection. In any case, you retain the rights provided by the applicable law (i.e. right to request access to your personal data, correction, opposition to the processing of all or some of them, deletion etc.).

Should you want your personal data removed, please let us know at info@convin.gr.

Phishing Awareness

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services.

CONVIN S.A. is the only authorized agency for the ISCB45 2024 Conference.

ISCB 2024 Hybrid Conference Policy

By registering for ISCB 2024 Hybrid Conference, you acknowledge your registration is subject to Conference GDPR Policy

All  attendees of the Hybrid ISCB 2024 must comply with its Hybrid Policy.

Preliminary remarks

ISCB 2024 strongly believes in attendees'  participation and in this respect intends to facilitate virtual access for attendees to its ISCB 2024 Conference through the use of electronic means (a “Hybrid Conference”) next to on premises access. 
ISCB 2024 facilitates the Hybrid Conference by providing attendees the opportunity to follow the proceedings of the ISCB 2024 and to participate virtually during the Conference. 
ISCB 2024  has used its best efforts to ensure that attendees are offered the best virtual experience, attendees may experience issues that are common to any innovative application.

1. General

1.1 ISCB 2024 aims to assist the ISCB 2024 Conference delegates who wish to attend the Hybrid Conference virtually by providing an adequate opportunity to participate electronically and real time during the Conference.

1.2 The platform for the Hybrid Conference will be provided by ISCB 2024.

1.3 Virtual attendees must identify themselves electronically via ISCB 2024 to enter the Hybrid Conference through a secured access as set out in the Terms of Use of the Digital Platform.

1.4 Participation instructions for Attendees will be included in the relevant convocation of the Hybrid Conference.

1.5 ISCB 2024 reserves the right at all times to modify, suspend, cancel or restrict the mechanisms for electronic participation when this becomes necessary or advisable for technical or security reasons.

2. Special Assistance

ISCB 2024 is committed to diversity, inclusion, and making the ISCB 2024 website and other digital assets readily accessible to the interested parties, including to those with disabilities. We are continuously improving all digital assets to comply with all standard accessibility guidelines.

3. Meeting rights by Virtual Attendees in Hybrid Conference

3.1 Each Attendee may follow the program of the Hybrid Conferenec virtually and participate in real time electronically, provided that he/she timely selects this option via the online Services Booking Form in accordance with the instructions provided in the convocation of the Hybrid Conference.

3.2 Virtual Attendees are strongly advised to logged in to the online platform facilitating the Hybrid Conference prior to the start of it.

3.3 Delegates attending the Hybrid Conference, either virtually, or in-person, are counted at the start of the Hybrid Conference as in-person attendees for calculating how many Attendees are represented at the Hybrid Conference.

3.4 Virtual Platform, including recorded sessions, will be accessible for 2 months after the Conference for all registered delegates.

4. Cancellation

ISCB 2024 reserves the right to switch to a purely Virtual Conference if special circumstances forced us for such alteration.

5. Technical infrastructure

5.1 ISCB 2024 ensures, to the extent reasonably possible, that the technical infrastructure for virtual participation in a Hybrid Conference is properly in place, secured and accessible for Attendees with compatible devices.

5.2 Virtual Attendees should be aware that there will always be certain residual risks in relation to the technical infrastructure used for Hybrid Conferences. These risks include, amongst others: any failure in virtual meeting equipment, software, network infrastructure, servers, internet or telephone connectivity, video or voice equipment, whether or not caused by an information security incident (which includes any unauthorized use, hacking, a Denial of Services attack, a denial of access, any failure or intrusion resulting from the theft or unlawful interception of a password or network access code and any other cyber-attack) or caused by any type of mechanical failure such as any electrical power outage during the Hybrid Meeting. The failure of technology can happen either on the side of ISCB 2024 or on the side of Virtual Attendees.

5.3 ISCB 2024 will take all reasonable efforts to keep technical support lines available for Attendees who attend the meeting virtually.

5.4 Attendees may inform ISCB 2024 of any failure of the technical infrastructure via the technical support lines. Any failure in virtual meeting equipment, software, network infrastructure, servers, internet or telephone connectivity, an electrical power outage or similar events, including an information security incident (which includes any unauthorized use, hacking, a Denial of Services attack, a denial of access, any failure or intrusion resulting from the theft or unlawful interception of a password or network access code and any other cyber-attack), that might prevent virtual participation in the Hybrid Meeting, will in any event be at the risk and to the account of the attendee.

5.5 Any failure of the technical infrastructure that occurs during the Hybrid Conference which comes to the attention of the Organizers and which affects significantly the course of the Hybrid Conference shall be communicated by the Organizers to all Attendees who participate in-person or virtually in the Hybrid Meeting. The Organizers may decide at their own discretion, taking into account the potential impact on the decision making-process within the Hybrid Conference, whether or not the Hybrid Meeting must be suspended or cancelled due to such failure, or proceed without the possibility for some or all Virtual Attendees to participate and/or follow the Hybrid Conference virtually.

6. Authorization for use of image, name and other likeness (Recording / Audio, Video, and still photography)

Copyright of the Conference program is owned by ISCB 2024.

ISCB 2024 reserves all rights associated with the Conference, including (without limitation), the rights to all recordings or reproductions of presentations at this Conference.

By attending the Conference or logging into the Conference website or application(s) and engaging in any interactive features, you agree ISCB 2024 and/or third parties authorized by ISCB 2024 may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, and presentations materials.

You further acknowledge that ISCB 2024 and/or third parties authorized by ISCB 2024 shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation. No royalties will be payable in connection with this authorization or these uses.

Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment or screen recording applications, of any of the programs presented at the Conference without the express written consent of ISCB 2024 is strictly forbidden.

Exception: limited photography for, strictly personal, social, or noncommercial use, are permitted.

7. Hybrid Virtual Event Code of Conduct Policy

You are invited to come as you are, and engage with data in a way that is meaningful and applicable to your own personal perspective. As such, we are committed to creating events (including virtual &/or hybrid events) that are diverse, inclusive, safe, and free from discrimination, regardless of race, religion, color, national origin, citizenship status, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, physical appearance or any other classification / characteristics (“personal characteristics”) protected by law.

ISCB 2024 expects individuals to uphold the professional and educational purposes of ISCB 2024 and its conference by respecting the rights, privacy, safety, and dignity of all persons. ISCB 2024 expects individuals to exercise professionalism, consideration, and respect in their speech and actions. ISCB 2024 expects individuals to refrain from harassing speech and other harassing behavior.

Expected Behavior

• Be considerate, respectful, and collaborative. 
• Refrain from demeaning, discriminatory or harassing behavior and speech (both verbal and written).

Alert ISCB 2024 organizers if you notice any behavior that is not aligned with this code of conduct.

 Unacceptable Behavior

Unacceptable behaviors may include but are not limited to:

1. Unwelcome and uninvited attention or contact with another Participant
2. Verbal or written comments, or visual images, that are sexually suggestive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, or that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in the ISCB 2024;
3. Unwelcome sexual advances, requests for sexual favors, or other unwelcome physical, verbal, visual, or other conduct of a sexual nature;
4. Inappropriate, unnecessary, or irrelevant use of nudity and/or sexual images;
5. Intimidating, harassing, abusive, defamatory, profane, discriminatory, derogatory or demeaning speech;
6. Harmful or prejudicial verbal or written comments or visual images related to personal characteristics;
7. Deliberate intimidation or stalking;
8. Harassing photography or recording;
9. Sustained or repeated disruption of talks or other events;
10. Express or implied threat of physical or professional harm;
11. Wearing clothing in video or photos that is not suitable for a professional work environment, that is provocative, inappropriate or otherwise potentially offensive.
12. Possession of a weapon or any item that can be used as a weapon in your photos or video.
13. Being intoxicated, as determined by ISCB 2024, in any event site or function. Please drink responsibly.
14. Show casing or promoting any illegal substance in conversation, chat, photo, video, or text.
15. Assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behavior.
16. Any other illegal activity not already covered above.
17. Failure to obey any of the rules or regulations of the event or instructions of the event staff.
18. Sharing your event login credentials with other individuals.

How to report Unacceptable Behavior or Suspicious Person/Behavior

Remember: if you see Something, Say Something

If you experience or witness a life safety emergency, please contact local law enforcement immediately. 

If you have a complaint or concern about harassment, discrimination, bullying or any other conduct that violates the ISCB 2024 Code of Conduct, we encourage you to contact us immediately. If you witness this happening to someone else, please report that, too.

You may request that your report remain completely confidential.

Consequences of Reported Unacceptable Behavior

Upon receiving a report of unacceptable behavior, ISCB 2024 first priority will be the safety and security of Participants. In order to preserve a safe, educational environment, ISCB 2024 reserves the right to temporarily suspend or terminate specific features available to a Participant or to suspend or terminate the Participant’s entire account. When facts are in dispute or cannot be fully established, ISCB 2024 reserves the right to take the action most likely to safeguard safety and security of Participants, including termination of a Participant’s account for the remainder of ISCB 2024 Event.

A report of an adjudicated or officially confirmed history of a Participant’s prior unacceptable behavior, if impacting the experience of other Participants at a ISCB 2024 Event may, in ISCB 2024 discretion, be the basis for a response under this Policy.

Violation of this Policy, as determined by ISCB 2024 in its sole discretion, is grounds for any action that ISCB 2024 deems appropriate, including but not limited to:

- warning the offender,

- denying the offender access to an ISCB 2024 Conference (including revoking or denying registration to a ISCB 2024 Conference),

ISCB 2024 reserves the right to take whatever action it, in its sole discretion, deems appropriate, with respect to the investigation of any matters related to this Policy. 

Communication from ISCB 2024

ISCB 2024 will communicate with an individual who reports unacceptable behavior if the individual chooses to submit and attributed report.

ISCB 2024 will also communicate with an individual concerning whom a report has been made, to the extend that ISCB 2024 is able to identify and contact the individual.
The nature, scope, and content of any such communication is in the sole discretion of ISCB 2024. If warranted, ISCB 2024, may communicate more broadbly with Participants at an ISCB 2024 Conference.
ISCB 2024 has the right to communicate about its responses under this Policy to the employes or sponsors of involved Participant's vendors, local law enforcement, media and the public as ISCB 2024 deems reasonable and appropriate.

8. Scope and Application
The Hybrid Virtual Code of Conduct Policy, applies to ISCB 2024Conference and all activities related to that, hosted by ISCB 2024.

This policy applies to any and all participants in ISCB 2024Conference, including but not limited to employees, members, volunteers, interns, guests, vendors, contractors, exhibitors, faculty and other attendees (each a "Participant"). All participants of ISCB 2024Conference must abide by this policy.

9. Contact Information

For questions regarding the Hellenic ISCB 2024 please contact delegates@iscb2024.info.   

The Code of Conduct may be revised at any time by ISCB 2024 and the terms are non-negotiable. This Code of Conduct is without prejudice to ISCB 2024's rights, all of which it expressly reserves.

Together, we can ensure ISCB 2024 and all its activities related to that, hosted by ISCB 2024, are safe and welcoming experiences.

Sample of the report “submission form”

(For Unacceptable Behavior or Suspicious Person/Behavior)

Introductory message:

Kindly note that the following information is needed to proceed with an investigation of the incident or behavior that you are reporting.

All the fields are optional so you can disclose as little, or as much, information as you are comfortable with sharing.

You may choose to remain anonymous; however, ISCB 2024 will not be able to follow up with you about the report and may have less ability to investigate fully an anonymous report.

ISCB 2024 will only use the information disclosed in this report for the purpose of investigating the report and responding in the manner described in the present Code of Conduct.

- Date of incident:

- Approximate time of incident:

- Name of person making this report:

- If this report is being made on behalf of another person, name of that other person:

- Contact information of person making this report (mobile phone and e-mail):

- Name of person whose behavior prompted this report (if known):

- Location where the incident occurred:

- Is the incident continuing?

- Brief description of the incident or behavior, and concerns:

- Names and contact information of witnesses to the incident (if available):

- Have you previously complained or provided information about this incident or related incidents to ISCB 2024, law enforcement, or other party?

If yes, when and to whom did you provide information?

Additional Comments/ statements at the end of the form:

Information must be truthful; any individual knowingly providing false information may be subject to disciplinary action by ISCB 2024.

Reports of incidents that are determined not to violate ISCB 2024 policy are not assumed to be false.