For Registration 

 

• All registration fees are quoted in Euro (€) and taxes are included.

• Payment in any other currency will not be accepted.

• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.

• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 30.

• Registration fees are based on the applicable- on the date of payment- fee. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise, the higher registration fee will apply.

• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero. You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the congress venue.

• Non-shows during Congress dates will be charged the full fee.

• A fixed price of €40 will be charged for the replacement of lost badges during Congress dates.

 

All refunds will be processed one (1) month after the closing of the Congress; respective bank charges are the responsibility of the delegate.

 

Payment Details

 

You may pay your registration fee by debit or credit card (AMEX is not accepted).

 

Cancellation & Alteration Policy

 

For any cancellation or alteration of your registration, the Professional Congress Organizer (CONVIN S.A) must be notified in writing by e-mail at delegateservices@ialm2024.org 

Registration cancellations or alterations are subject to the following conditions:

 

Registration Cancellation

• Cancellation until 15 March 2024: full refund less administrative fee of EUR 50  

• From 16 March 2024 onwards: No refund granted.

 

Alterations / Name changes

Name changes will be accepted within each registration period, provided no official financial documentation has been issued. An administrative fee of € 30 will apply.

Furthermore:

• For name changes within different registration periods and/or categories, the fee difference has to be paid in full for confirmation of the change.
• Name changes are not permitted after completion of the late registration period. Name changes during Congress dates will be processed as non-shows (see below) and the full fee of the onsite period has to be paid for the substituting delegate.

* Exception for authors: Authors who wish to cancel their registration by 15 March 2024 in case of non-acceptance of the abstract will receive a 100% refund.

 

For Hospitality Services 

 

CONVIN S.A is the official Conference partner for hospitality services (i.e. hotel accommodation, land arrangements etc.) and is the only agency offering hospitality services on behalf of 26th Congress of the International Academy of Legal Medicine (IALM 2024).    

 

As the official housing agency, CONVIN S.A provides professional customer service & support for all your hospitality needs. 

We can secure your room in a wide range of hotels in the area of the conference venue. Early booking is highly recommended.  

 

Individual Reservations: Participants can book their hotel room/ other services online at the official IALM 2024 online registration form

 

Group Reservations: For group bookings (5 rooms or more) please contact IALM 2024 hospitality services team by e-mail: delegateservices@ialm2024.org Group reservations are not accepted online as different terms and conditions apply. 

 

Indicative benefits for Group Reservations:  

• An ideal selection of hotels next to the conference venue and in other central locations. 
• Group check-in.  
• Hospitality desk at the hotel during conference dates. 
• Dedicated personnel before the conference and onsite to support your stay in Athens.

                                           

Hotel Reservation Terms

• Room rates are quoted in Euro, per room, per night, including Breakfast and VAT.  
• Please note that accommodation taxes applying in Greek accommodation units have been altered by the Greek government. This measure will take effect as of March 1st, 2024. According to this “climate tax”, the amount of 1,50 euros will be applied in 2* hotels, 3,00 euros in 3* hotels, 7,00 euros in 4* hotels and 10,00 euros in 5* hotels, on top of the room rate per night. These amounts will be paid directly at the hotel by the guests. 
• Check-in time is 15:00; check-out time is 11:00. 
• Rooms are available from 21 May 2024 until 23 May 2024. Any query for extension of dates will be handled upon request and is subject to hotels' availability.  
• The official accommodation partner for the 26th Congress of the International Academy of Legal Medicine (IALM 2024) is CONVIN S.A. Any queries regarding the accommodation should be addressed only to CONVIN S.A. Please note that hotels will not accept any changes, cancellations or payments directly except the stayover tax direct settlement mentioned above. 
• No reservation will be handled without the accommodation form fully completed and accompanied by the full credit card details payment.  
• A pre booking confirmation will be sent by email within 7 working days of the properly filled in accommodation form receipt and relevant payment.  
• The final confirmation will be sent after full payment has been received.   
• The selected services' total amount should be received in its entirety. The bank charges are additional and are the responsibility of the payer.  
• In case taxes and / or VAT change, the Professional Congress Organizer reserves the right to change the rates accordingly.  
• All bank charges associated with any refund will be the responsibility of the delegate.  
• You are kindly requested to advise the Professional Congress Organizer for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room etc.) at: delegateservices@ialm2024.org 
• Any pre-post IALM 2024 date bookings must be fully paid after the confirmation of the availability, within the specific deadline date given through correspondence by CONVIN S.A.
• Your accommodation booking will be secured and valid only upon receipt of the full payment to CONVIN S.A (Professional Congress Organizer & Official Housing Agency), within 7 working days. In case no payment is received within 7 working days from submission of this form, the Professional Congress Organizer will have the right to cancel the reservation. 
• CONVIN S.A cannot be held liable for any damage or loss of any hotel property during the stay of the guests/delegates. The guests will be exclusively and solely responsible for any damage or loss caused in the hotel rooms, or any public areas within the hotels’ premises.  

 

Cancellation & Alteration Policy

Any cancellation of your hotel bookings is acceptable only in writing by e-mail to delegateservices@ialm2024.org , and will be subject to the following conditions:  

• For written cancellations received until November 30th 2023, no cancellation fees will apply. 
• For written cancellations received between December 1st 2023 and January 31st 2024, a cancellation fee equal to 30% to the total cancelled service will apply.
• For written cancellations received between February 1st and March 18th 2024, a cancellation fee equal to 80% to the total cancelled service will apply. 
• From March 19th 2024 onwards: no refund granted for any cancellation received. 
• In case of change of the arrival date, or check-in time, please inform the Organizing Secretariat in advance, so that your reservation will not be considered as non-show.  
• Full cancellation fees apply for non-shows.

 

Alterations / Name changes

• Name changes to the room bookings should be communicated simultaneously in writing by e-mail to delegateservices@ialm2024.org , otherwise the initial reservation will be automatically considered as cancelled. 
• In case of name change until April 26th 2024, an administration charge of € 30 applies (per room)  
• After April 26th 2024, no alterations/ name changes will be accepted or, therefore, made.
• Alterations in the total days of stay will be subject to the cancellation policy hereby mentioned.

 

All refunds will be processed one (1) month after the closing of the conference and bank charges associated with this will be the responsibility of the delegate.

 

 

Miscellaneous

 

By registering to the IALM of 2024 you accept to respect the following instructions with reference to your on-site attendance:

- Megaron Athens International Conference Centre (MAICC) is the Conference venue. Please visit relevant section for related venue policy, MAICC policy.

- Hazardous substances are not allowed in the venue premises.

- Safety and security measures need to be respected.

 

 

Liability and Insurance 

 

No right to further claims or waiving of fees will arise, should the Organizers be obliged to alter the schedule of congress proceedings.

Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc. The IALM 2024 Organizers accept no liability.

In the event of special or unforeseen circumstances beyond their control, the Organizers shall be entitled to cancel or modify the Symposium dates. Registered delegates shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.

 

 

Data Privacy Statement

 

The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organizers. They may be used for marketing and communication purposes only by the IALM and the Professional Congress Organizer (CONVIN S.A), within the context of this event or other educational meetings of the same or similar thematic.

The information you provide us with will remain in the Organizers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organizers and on their instructions, in accordance with the legislation applicable.

Your personal data will be maintained by the Organizers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Congress, etc.).

To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organizers in writing at info(@)ialm.info. To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.

 

 

Phishing Awareness

 

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. 

CONVIN S.A is the only authorized agency for IALM 2024 as the officially appointed Professional Congress Organizer