For Registration 

• All registration fees are quoted in Euro (€) and taxes are included.
• Payment in any other currency will not be accepted.
• For issuance of invoices with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.
• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 100.
• Registration fees are determined by the fee applicable on the date of payment. The prices listed apply only if both the registration request and the payment are received before midnight (Central European Time, GMT+2) on the relevant registration deadline. If either is received later, the higher fee will apply.
• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero.
You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the congress venue.

Payment Details

• You may pay your registration fee by debit/credit card (AMEX is not accepted), Google Pay and Apple Pay. Bank transfer, if needed, is acceptable in specific cases upon written request to the Professional Congress Organizer (CONVIN) at  info_eurosun2026@convin.gr 

• Registration payments must be completed before the end of the selected registration deadline; if the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.

Bank Details:

• BANKHAUS BAUER
• POSTFACH 100423, 70003 STUTTGART, GERMANY
• ACCOUNT NUMBER (IBAN): DE32600301000030950007
• BIC: BHBADES1XXX
• Deposit reason: "EuroSun2026" & DELEGATE' S NAME
• Account holder: CONVIN SA
• Bank charges: Responsibility of the payer

Cancellation & Alteration Policy
For any cancellation or alteration of your registration, the Professional Congress Organizer (CONVIN S.A) must be notified by e-mail at info_eurosun2026@convin.gr .
Registration cancellations or alterations are subject to the following conditions:

Registration Cancellation
• Until 1 July 2026: full refund will be given less €50 administrative fee
• Until 31 July 2026: a 30% refund will be given less €50 administrative fee
• From 1 August 2026 onwards: No refund granted.

Alterations / Name changes
• Until 31 July 2026: name changes are permitted, at no extra cost
• From 1 August 2026 onwards: no name changes will be accepted.
• Non-shows at the Congress will be charged the full fee.
• A fixed price of €40 will be charged for the replacement of lost badges during EuroSun2026 duration.
• All refunds will be processed two (2) months after the closing of the congress; respective bank charges are the responsibility of the delegate.

For Technical Tours 
For any cancellation or alteration of your booked technical tour the Professional Congress Organizer (CONVIN S.A) must be notified by e-mail at info_eurosun2026@convin.gr 
Please note that after payment, the Technical Tours tickets are not refundable.

For Conference Dinner  
For any cancellation or alteration of your booked conference dinner, the Professional Congress Organizer (CONVIN S.A) must be notified by e-mail at info_eurosun2026@convin.gr.
Please note that after payment, the Conference Dinner ticket is not refundable.

Photography/Image and Sound Recordings  
Please note that still photos, videos and/or sound will be recorded during the event, which may be published for the purposes of reporting, general public relations and advertising. If you do not consent to the creation and use of such recordings, please indicate this clearly. Press photographers must obtain authorization from the conference host. Photographs and recordings of images and sound other than for private use are forbidden and must only be taken with the written consent of the conference host.

The organizer is entitled to have sessions, social events, stands and persons photographed and filmed during the conference and social events for publication in its own material or in the general press. The organizers reserve the copyrights and all other rights to conference content, website content, databases and trademarks. The user is not allowed to copy content or make it available to third parties via the internet contrary to applicable copyright regulations.

Visa Requirements  
It is the sole responsibility of the attendee to contact the nearest embassy or consulate for visa details and to allow sufficient time for the visa application procedure. Please note that the visa process might take several months. EuroSun2026 attendees travelling to Germany should ensure that they comply with all applicable visa and entry requirements for the Federal Republic of Germany and the Schengen Area. The EuroSun2026 organizers are not responsible for delayed or denied entry into Germany due to missing travel documents, visa issues, or non-compliance with German immigration regulations. No reimbursement of conference registration fees will be possible in case of non-attendance due to denied access to Germany or travel restrictions affecting the attendee.

Travel to Freiburg-Germany

Miscellaneous

The official venue and facilities hosting EuroSun2026 in Freiburg, Germany must be respected in accordance with the venue policies. Hazardous substances are not allowed within the conference premises.

All applicable safety and security measures communicated by the organizers or venue staff must be respected at all times. Participants are required to wear their conference name badge during all official conference activities and events.

Liability and Insurance 
No right to further claims or waiving of fees will arise, should the Organizers be obliged to alter the schedule of congress proceedings.
Participants are encouraged to make arrangements on their own insurance regarding cancellation, travel, loss of personal belongings, accident, etc.. EuroSun Organisers accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organisers shall be entitled to cancel or modify the conference dates. Registered delegates shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.

Data Privacy Statement
The information you supply in the online form is required for processing your registration and will be held in the customer data files of the Organizers. They may be used for marketing and communication purposes only by ISES and the Professional Congress Organizer (CONVIN S.A), within the context of this event or other educational meetings of the same or similar thematic. 
The information you provide us with will remain in the Organizers’ archives, in electronic format, and access will only be allowed to persons under the control of the Organizers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organizers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Congress, etc.).
To exercise any of the aforementioned rights, or for any issue referring to the use of your personal data, please contact the Organizers in writing at info_eurosun2026@convin.gr  To ensure that your personal data are used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.

Phishing Awareness
You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services. 
CONVIN S.A is the only authorized agency for EuroSun2026 as the officially appointed Professional Congress Organizer.