EUROSUN 2020 

 Services’ Terms & Conditions 

 For Registrations 

• All registration fees are quoted in Euro (€) and taxes are included.
  
• Payment in any other currency will not be accepted.
  
• Invoices with an address in the European Union must be provided with a VAT Number. The invoicing address and VAT number can be set up during the registration process.
  
• Any modification on VAT number or address, requested after the issuing of the invoice, will result in an administrative fee of € 30.
  
• Registration fees are based on the date of the receipt. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline date, otherwise the higher registration fee will be applied.
  
• An email/ letter of receipt will be sent to you upon completion of your registration. This letter must be presented at the registration desk at the conference venue and only if outstanding amount is zero, you will be able to receive the conference documents.
  

 Payment Details 

• You may pay your registration fee by credit card or bank transfer*.
  
• Payment by cash will be only accepted on-site.
  
• Registration payments must be completed before the end of the selected registration deadline.
  
• If the payment is not submitted by then, the fee will be changed to the one that corresponds to the next time period.
  

 *  Bank Details: 

 Cancellation & Alteration Policy 

Any cancellation or alteration of your registration must be notified in writing by e-mail to registrations@eurosun2020.org, and will be subject to the following conditions:

• Until February 7, 2020: full refund will be given less €20 administrative fee
  
• From February 8, 2020 onwards: No refund granted.
  

 Alterations / Name changes 

• Until March 30, 2020: name changes will be charged €20 administrative fee.
  
• From April 1, 2020 onwards: no name changes will be accepted.
  
• Non-shows at the conference will be charged the full fee.
  
• A fixed price of €40 will be charged for the replacement of lost badges during Conference dates.
  
• All refunds will be processed one (1) month after the closing of the conference and bank charges associated with this will be the responsibility of the delegate.
  

 * Exception for authors: Authors who wish to cancel their registration by March 23, 2020 in case of non-acceptance of the abstract will receive a 100% refund

 Liability and Insurance 

No right to further claims or waiving of fees will arise should the Organizers be obliged to alter the programming of conference proceedings.

Participants are encouraged to arrange their own insurance for cancellation, travel, loss of personal possessions, accident etc. on their own behalf. ISWC and the Conference Organizer PCO Convin accept no liability.

In the event of serious special or unforeseen or serious circumstances beyond its control, the Organizers shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

 Data Privacy Statement 

The information you supply in the online form is required to process your registration and will be held in the customer data files of the organizer(s). It may be used for marketing and communication purposes by the ISWC and PCO CONVIN only. You have the absolute right to access, amend and oppose any use of this personal data by writing to registrations@eurosun2020.org.

The information you provide to us will remain in the Company's archives, electronically and access will only be allowed to persons under the control of the Company and only on its instructions, in accordance with the applicable legislation.

Your personal data will be maintained by the Company as long as it has not been known to your objection. In any case you retain the rights provided by the applicable law (i.e. right to request access your personal data, correction, opposition to the processing of all or some of them, deletion etc.).

Should you want your personal data removed, please let us know at “congress@convin.gr”.

 Phishing Awareness 

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services.

PCO CONVIN is the only authorized agency, as the officially appointed conference Secretariat.