For Registration
· All registration fees are quoted in Euro (€) and taxes are included.
· Payment in any other currency will not be accepted.
· For invoice issuance with an address within the European Union, the respective VAT registry number must be provided. The invoicing address and VAT number can be set up during the registration process.
· Any modification on VAT number, address or financial documentation requested after the issuing of the invoice or receipt, will result in an administrative fee of € 50.
· Registration fees are based on the applicable - on the date of payment - fee. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise, the higher registration fee will apply.
· A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be zero.
· You are advised to have this confirmation, in your easily accessible records, should there be a need to present it at the registration desk at the Conference venue.
Payment Details
· You may pay your registration fee by credit card (AMEX not accepted).
· Payment by cash will be only accepted on site (during Conference dates 09-10 October 2024).
· Registration payments must be completed during the registration process.
Cancellation & Alterations Policy
For any cancellation or alterations of your registration, the Professional Congress Organizer (CONVIN S.A.) must be notified in writing by e-mail at registrations@aivc2024conference.org
Registration cancellations or alterations are subject to the following conditions:
Registration & Conference Dinner Cancellation
Upon completion of the registration form 100% cancellation fees apply.
Alterations / Name changes Policy
· Until 1 July 2024: name changes are permitted, upon payment of a € 30 administrative fee.
· From 2 July 2024 onwards: no name changes will be accepted.
· Non-shows at the Conference will be charged the full fee.
· A fixed price of € 40 will be charged for the replacement of lost badges during Conference dates 09-10 October 2024.
· All refunds will be processed two (2) months after the closing of the Conference; respective bank charges are the responsibility of the delegate.
Miscellaneous
By registering to the 44th AIVC 12th TightVent & 10th venticool Conference you agree to adhere to the following instructions with reference to your onsite attendance:
- Croke Park, Dublin is the Conference venue. You may see more information here.
- Hazardous substances are not allowed in the venue premises.
- Safety and security measures need to be respected.
Liability and Insurance
No right to further claims or waiving of fees will arise, should the Organizers be obliged to alter the schedule of Conference proceedings.
Participants are encouraged to make their own personal insurance regarding cancellation, travel, loss of personal belongings, accidents, etc.. The 44th AIVC 12th TightVent & 10th venticool Conference Organizers accept no liability.
In the event of special or unforeseen circumstances beyond their control, the Organizers shall be entitled to cancel or modify the Conference dates. Registered delegates shall not be entitled to compensation for any loss or damage incurred as a consequence of such a cancellation or change.
Data and Privacy Statement
The information you supply in the online services booking form is required for processing your registration and will be held in the customer data files of the Organizers. This may be used for marketing and communication purposes only by the AIVC and the Professional Congress Organizer (CONVIN S.A.), within the context of this event, or other educational meetings of the same or similar thematic.
The information you provide us with will remain in the Organizers' archives, in electronic format, and access will only be allowed to persons under the control of the Organizers and on their instructions, in accordance with the legislation applicable.
Your personal data will be maintained by the Organizers for as long as no explicit objection has been stated. In any case, you retain the rights provided by the law applicable, namely the right to request access to or correction of your personal data, to oppose to the processing of all or some of them, to have your personal data deleted after completion of your participation in the Conference, etc.).
To exercise any of the aforementioned rights, or for any issue referring to the use of your personal information, please contact the Organizers in writing at registrations@aivc2024conference.org. To ensure that your personal information is used according to your wishes, we urge you to mind the Data Privacy section and respective authorizations, when filling in your registration form.
Phishing Awareness
You are strongly advised to be alert of unauthorized agents who may contact you directly by email or phone offering their services.
CONVIN S.A. is the only authorized agency for the 44th AIVC 12th TightVent & 10th venticool Conference, as the officially appointed Professional Congress Organizer.
