Attendee Policies on the Hybrid EURO 2021 Conference
By registering for an EURO Virtual and/or Hybrid Event, you acknowledge your registration is subject to EURO's Privacy Policy.
All virtual attendees of the Hybrid EURO 2021 Conference must comply with the EURO 2021 Hybrid Policy.
If you have any questions regarding these policies, please contact office@euro-online.org or info@euro2021athens.com respectively.
Special Assistance
EURO is committed to diversity, inclusion, and making our website and the EURO 2021 Conference website and other digital assets readily accessible to the interested parties, including to those with disabilities. We are continually improving all digital assets to comply with all standard accessibility guidelines. If you have questions regarding accessibility of the site and content, please contact info@euro2021athens.com.
Cancellation
EURO reserves the right to cancel the Conference due to unforeseen circumstances.
Authorization for use of image, name and other likeness
By attending the Conference or logging into the Conference website or application(s) and engaging in any interactive features, you agree that EURO and/or third parties authorized by EURO may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, and presentations materials.
You further acknowledge that EURO and/or third parties authorized by EURO shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation. No royalties will be payable in connection with this authorization or these uses.
Recording (Audio, Video, and still photography)
Copyright of the Conference program is owned by EURO. EURO reserves all rights associated with the Conference, including (without limitation), the rights to all recordings or reproductions of presentations at this Conference and all EURO Conference and Symposia.
Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment or screen recording applications, of any of the programs presented at the Conference without the express written consent of EURO is strictly forbidden.
Exception: limited photography for, strictly personal, social, or noncommercial use, are permitted.
Hybrid Virtual Event Code of Conduct Policy
You are invited to come as you are, and engage with data in a way that is meaningful and applicable to your own personal perspective. As such, we are committed to creating events (including virtual &/or hybrid events) that are diverse, inclusive, safe, and free from discrimination, regardless of race, religion, color, national origin, citizenship status, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, physical appearance or any other classification / characteristics (“personal characteristics”) protected by law.
EURO expects individuals to uphold the professional and educational purposes of EURO and its events by respecting the rights, privacy, safety, and dignity of all persons. EURO expects individuals to exercise professionalism, consideration, and respect in their speech and actions. EURO expects individuals to refrain from harassing speech and other harassing behavior.
Scope and Application
The Hybrid Virtual Event Code of Conduct Policy, apply to any Hybrid Virtual gathering or event that is hosted or sponsored by EURO, including but not limited to hybrid and/or virtual conference, educational symposia, exhibits, committee meetings, written comment and discussion groups, professional gatherings, and platforms and settings ancillary thereto (each an “EURO Event”). This Policy applies to any and all participants in EURO Events, including but not limited to employees, members, volunteers, interns, guests, vendors, contractors, exhibitors, faculty, and other attendees (each a “Participant”).
All participants of EURO events must abide by the following policy:
Expected Behavior
1. Be considerate, respectful, and collaborative.
2. Refrain from demeaning, discriminatory or harassing behavior and speech (both verbal and written).
Alert event organizers if you notice any behavior that is not aligned with this code of conduct by emailing info@euro2021athens.com
Unacceptable Behavior
Unacceptable behaviors may include but are not limited to:
1. Unwelcome and uninvited attention or contact with another Participant
2. Verbal or written comments, or visual images, that are sexually suggestive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, or that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in the EURO Event;
3. Unwelcome sexual advances, requests for sexual favors, or other unwelcome physical, verbal, visual, or other conduct of a sexual nature;
4. Inappropriate, unnecessary, or irrelevant use of nudity and/or sexual images;
5. Intimidating, harassing, abusive, defamatory, profane, discriminatory, derogatory or demeaning speech;
6. Harmful or prejudicial verbal or written comments or visual images related to personal characteristics;
7. Deliberate intimidation or stalking;
8. Harassing photography or recording;
9. Sustained or repeated disruption of talks or other events;
10. Express or implied threat of physical or professional harm;
11. Wearing clothing in video or photos that is not suitable for a professional work environment, that is provocative, inappropriate or otherwise potentially offensive.
12. Possession of a weapon or any item that can be used as a weapon in your photos or video.
13. Being intoxicated, as determined by EURO, in any event site or function. Please drink responsibly.
14. Show casing or promoting any illegal substance in conversation, chat, photo, video, or text.
15. Assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behavior.
16. Any other illegal activity not already covered above.
17. Failure to obey any of the rules or regulations of the event or instructions of the event staff.
18. Sharing your event login credentials with other individuals.
How to report Unacceptable Behavior or Suspicious Person/Behavior
Remember: if you See Something, Say Something
If you experience or witness a life safety emergency, please contact local law enforcement immediately.
If you have a complaint or concern about harassment, discrimination, bullying or any other conduct that violates the EURO Code of Conduct, we encourage you to contact us immediately. If you witness this happening to someone else, please report that, too.
You may request that your report remain completely confidential.
Contact via email: info@euro2021athens.com and someone will get back to you
Communication from EURO
EURO will communicate with an individual who reports unacceptable behavior if the individual chooses to submit an attributed report.
EURO will also communicate with an individual concerning whom a report has been made, to the extent that EURO is able to identify and contact that individual.
The nature, scope, and content of any such communication is in the sole discretion of EURO.
If warranted, EURO may communicate more broadly with Participants at an EURO Event.
EURO has the right to communicate about its responses under this Policy to the employers or sponsors of involved Participants vendors, local law enforcement, media, and the public as EURO deems reasonable and appropriate.
Consequences of Reported Unacceptable Behavior
Upon receiving a report of unacceptable behavior, EURO’s first priority will be the safety and security of Participants. In order to preserve a safe, educational environment, EURO reserves the right to temporarily suspend or terminate specific features available to a Participant or to suspend or terminate the Participant’s entire account. When facts are in dispute or cannot be fully established, EURO reserves the right to take the action most likely to safeguard safety and security of Participants, including termination of a Participant’s account for the remainder of the EURO Event.
A report of an adjudicated or officially confirmed history of a Participant’s prior unacceptable behavior, if impacting the experience of other Participants at an EURO Event may, in EURO’s discretion, be the basis for a response under this Policy.
Violation of this Policy, as determined by EURO in its sole discretion, is grounds for any action that EURO deems appropriate, including but not limited to:
- warning the offender,
- denying the offender access to an EURO Event (including revoking or denying registration to an EURO Event),
- suspending or terminating the offender’s access to the EURO Event,
- barring the offender from other EURO future Event(s).
EURO reserves the right to take whatever action it, in its sole discretion, deems appropriate, with respect to the investigation of any matters related to this Policy.
Any person who is denied access to or whose access is terminated during an EURO Event based on this Policy may request that EURO review the matter after its Event has concluded.
However, EURO’s action will be effective immediately and will continue until and unless EURO issues a contrary decision. Unless a contrary decision is issued, any person who is denied access to or removed from an EURO Event based on this Policy will not be eligible for a refund of any registration fees paid for access to or participation in the EURO Event.
Contact Information
For questions regarding EURO Events, please contact office@euro-online.org
The Code of Conduct may be revised at any time by EURO and the terms are non-negotiable. This Code of Conduct is without prejudice to EURO‘s rights, all of which it expressly reserves.
Together, we can ensure EURO Events are safe and welcoming experiences.
Sample of the report “submission form”
(for Unacceptable Behavior or Suspicious Person/Behavior)
Introductory message:
Kindly note that the following information is needed to proceed with an investigation of the incident or behavior that you are reporting.
All the fields are optional so you can disclose as little, or as much, information as you are comfortable with sharing.
You may choose to remain anonymous; however, EURO will not be able to follow up with you about the report and may have less ability to investigate fully an anonymous report.
EURO will only use the information disclosed in this report for the purpose of investigating the report and responding in the manner described in the present Code of Conduct.
- Date of incident:
- Approximate time of incident:
- Name of person making this report:
- If this report is being made on behalf of another person, name of that other person:
- Contact information of person making this report (mobile phone and e-mail):
- Name of person whose behavior prompted this report (if known):
- Location where the incident occurred:
- Is the incident continuing?
- Brief description of the incident or behavior, and concerns:
- Names and contact information of witnesses to the incident (if available):
- Have you previously complained or provided information about this incident or related incidents to EURO, law enforcement, or other party?
If yes, when and to whom did you provide information?
Additional Comments/ statements at the end of the form:
Information must be truthful; any individual knowingly providing false information may be subject to disciplinary action by EURO.
Reports of incidents that are determined not to violate EURO policy are not assumed to be false.
