IMPORTANT NOTE: Change of event format

As of 13 April 2022, the ECHSA Board has decided to switch the 2022 Annual Meeting to full virtual, with the following consequences:

⁠• Physical registrations already paid and confirmed will be switched to the appropriate virtual and the difference of fees will be refunded to the payer.

⁠• Accommodation bookings already paid and confirmed will be refunded to the payer.

⁠• All registrations, as well as cancellations and alterations of participation will hereafter abide to the below Meeting policy, as applicable for the virtual component of the hybrid organization since opening of registrations for this event.

Registrations 

For Virtual Participation

⁠• All Virtual registration fees are quoted in Euro (€), do not include taxes, which will be applied at the end of the registration process.

⁠• Payment in any other currency will not be accepted.⁠

• Invoices with an address in the European Union must be provided with a VAT Number. The invoicing address and VAT number can be set up during the registration process.

⁠• Any modification on VAT number, address or financial documentation, requested after the issuing of the invoice or receipt, will result in an administrative fee of € 50.

⁠• Registration fees are based on the applicable - on the date of payment- fee. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (GMT +2), on the relevant registration deadline; otherwise the higher registration fee will apply.

⁠• A confirmation email will be sent to you upon completion of your registration. For your registration to be valid and completed, the outstanding amount mentioned should be less or equal to zero.

Payment Details
You may pay by credit card (until 7 May 2022) or bank transfer (until 2 May 2022).
If the payment is not submitted by the deadline for the fee applicable, the outstanding amount will be changed to the one that corresponds to the next registration period.
From then on virtual attendees can pay by credit card ONLY through the on line registration platform operating until May 6, 2022.

Bank Details
BANKHAUS BAUER
POSTFACH 100423, 70003 STUTTGART, GERMANY
ACCOUNT NUMBER (IBAN): DE32600301000030950007
BIC: BHBADES1XXX
Deposit reason: "ECHSA2022" & DELEGATE' S NAME
Account holder: CONVIN SA
Bank charges: Responsibility of the payer

Cancellation & Alteration Policy
For any cancellation or alteration of your registration, the Professional Congress Organizer (CONVIN S.A.) must be notified in writing by e-mail at registrations-meeting@echsa.org  
Registration cancellations or alterations are subject to the following conditions:

⁠• Until 31 March 2022 you are permitted to cancel, upon payment of a € 30 administrative fee per cancellation.

⁠• From 1 April 2022 onwards, 100% cancellation fee applies.

Alterations & Name changes Policy
⁠• Until 31 March 2022: a name change can apply without penalty
• From 1 April 2022 to 20 April 2022: name changes are permitted, upon payment of a € 30 administrative fee per change.
• From 21 April 2022 onwards: no name changes will be accepted.

Refunds: All refunds, either for physical or virtual attendance (including price difference for those who wish to change from physical to virtual participation) will be processed two (2) months after the closing of the Congress and bank charges associated with this will be the responsibility of the delegate.

Miscellaneous

By registering, all individuals engaged are subject to the ECHSA 2022 Annual Meeting Policy.

With reference to virtual (online) attendance:
All virtual attendees of the ECHSA Annual Meeting must comply with the Virtual Attendee Policies on the Hybrid ECHSA 2022 Annual Meeting Congress (ref. in Meeting Policy).

Liability and Insurance

No right to further claims or waiving of fees will arise should the Organizers be obliged to alter the programming of Meeting proceedings.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, the organizers shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

Data Privacy Statement

The information you supply in the online form is required to process your registration and will be held in the customer data files of the organizer(s). It may be used for marketing and communication purposes the ECHSA and the Professional Congress Organizer (CONVIN S.A.) only.
You have the absolute right to access, amend and oppose any use of this personal data by writing to registrations-meeting@echsa.org 
The information included in the abstract(s) that you submit will be made available to the Meeting reviewers. Full papers of these abstracts may be published in scientific journals.
The information you provide to us will remain in the Company's archives, electronically and access will only be allowed to persons under the control of the Company and only on its instructions, in accordance with the applicable legislation.
Your personal data will be maintained by the Company as long as it has not been known to your objection. In any case you retain the rights provided by the applicable law (i.e right to request access your personal data, correction, opposition to the processing of all or some of them, deletion etc.).
Should you want your personal data removed, please let us know at info@convin.gr 

Phishing Awareness

You are strongly advised to be alert for unauthorized agents who may contact you directly by email or phone, offering their services.
CONVIN S.A. is the only authorized agency, as the officially appointed Professional Congress Organizer.